Senior Administrative & AR Specialist

Motion Industries (MOT); Alabama; On-site; USD 37,000 - 56,000; Full time

Benefits offered by this job

Healthcare coverage

401(k)

Tuition reimbursement

Vacation

Sick leave

Holiday pay

Job summary

Motion Industries seeks a Sr Admin Office Assistant to provide administrative and accounts receivable support at the branch under general supervision. You will assist sales and management, process orders and expedite open items.

The role includes answering calls, greeting visitors, handling mail and deposits, and resolving past-due invoices while guiding less experienced clerical staff.

Qualifications

• High school diploma or GED required; 3–5 years of related experience or equivalent.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Answer incoming calls professionally and direct messages.
• Greet visitors and route them to the appropriate personnel.
• Sort and distribute mail, faxes, and maintain filing.
• Provide admin support to sales and management including data entry and routine reports.
• Prepare cash sales deposits following company policy.
• Handle customer billing and resolve past-due invoices and claims.
• May handle customer returns and assist junior staff with AR duties.
• Perform other duties as assigned.

Skills

Strong communication

Reliability

Organization

Attention to detail

Prioritization

Education

High school diploma or GED

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Bookkeeping

Job description

Motion Industries seeks a Sr Admin Office Assistant to provide administrative and accounts receivable support at the branch under general supervision. You will assist sales and management, process orders and expedite open items.

The role includes answering calls, greeting visitors, handling mail and deposits, and resolving past-due invoices while guiding less experienced clerical staff.