Senior Administrative & AR Specialist

Genuine Parts Company; Birmingham (AL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Healthcare coverage

401(k)

Tuition reimbursement

Paid vacation

Paid sick days

Paid holidays

Job summary

Motion Industries is seeking a Sr Admin Office Assistant to provide administrative and accounts receivable support at the branch. Under supervision, you may guide less experienced clerical staff and help keep daily operations running smoothly.

Key tasks include handling calls and visitors, data entry, filing, preparing deposits, processing customer invoices, and resolving past-due accounts. Proficiency in Microsoft Office and strong communication are essential for success.

Qualifications

• High school diploma or GED with 3–5 years of related experience.
• Demonstrated strong communication, reliability, organization, and attention to detail.

Responsibilities

• Answers all incoming calls professionally, directs calls, and takes accurate messages.
• Greets and assists visitors, routes them to the appropriate person.
• Sorts, distributes, mails, faxes; provides general clerical support.
• Filing, data entry, and routine reports to identify open orders for expediting.
• Prepares cash sales deposits per policy; handles customer billing.
• Resolve past-due invoices and customer claims timely; identify issues.
• May handle customer returns; assist less experienced clerical roles.

Skills

Strong communication

Reliability

Organization

Attention to detail

Task prioritization

Bookkeeping background

Education

High school diploma or GED

3-5 years related experience

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Motion Industries is seeking a Sr Admin Office Assistant to provide administrative and accounts receivable support at the branch. Under supervision, you may guide less experienced clerical staff and help keep daily operations running smoothly.

Key tasks include handling calls and visitors, data entry, filing, preparing deposits, processing customer invoices, and resolving past-due accounts. Proficiency in Microsoft Office and strong communication are essential for success.