Senior Administrative Assistant

Calculated Hire; Birmingham (AL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Healthcare coverage

401(k)

Tuition reimbursement

Vacation pay

Sick leave

Holiday pay

Job summary

Calculated Hire is seeking a Senior Administrative Office Assistant to provide administrative and accounts receivable support at the Birmingham branch. The role may guide less experienced clerical staff.

The position requires strong communication, organization, and detail-oriented skills, with proficiency in Microsoft Office and a background in bookkeeping preferred.

Qualifications

• High school diploma or GED with 3–5 years of related experience.
• Equivalent combination of education and experience accepted.

Responsibilities

• Answers all incoming calls in a professional manner, directs all calls, and takes accurate messages.
• Greets and assists all persons visiting the branch in a professional and courteous manner, routes them to the appropriate person.
• Sorts, distributes and sends incoming and outgoing mail, and faxes.
• Provides administrative support to sales associates and management team members including filing, data entry, and routine reports to identify open orders for expediting.
• Prepares cash sales deposit in accordance with company policy.
• Resolve past-due invoices and customer claims on a timely basis, including proactive identification of account issues.
• May handle customer returns.
• Assists less experienced clerical roles with administrative duties and accounts receivable duties.
• Performs other duties as assigned.

Skills

Communication skills

Reliability

Organization

Attention to detail

Time management

MS Office

Accounts receivable

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Under general supervision, the Senior Administrative Office Assistant role provides administrative and accounts receivable support to the branch. This role may provide guidance to less experienced clerical roles.

JOB DUTIES

• Answers all incoming calls in a professional manner, directs all calls, and takes accurate messages.
• Greets and assists all persons visiting the branch in a professional and courteous manner, routes them to the appropriate person.
• Sorts, distributes and sends incoming and outgoing mail, and faxes.
• Provides administrative support to sales associates and management team members including filing, data entry, and routine reports to identify open orders for expediting.
• Prepares cash sales deposit in accordance with company policy.
• Resolve past-due invoices and customer claims on a timely basis, including proactive identification of account issues.
• May handle customer returns.
• Assists less experienced clerical roles with administrative duties and accounts receivable duties.
• Performs other duties as assigned.

EDUCATION & EXPERIENCE

• A high school diploma or GED and three (3) to five (5) years of related experience or an equivalent combination.

KNOWLEDGE, SKILLS, ABILITIES

• Strong communication skills including written, verbal, and listening.
• Reliability, organization, and attention to detail required.
• Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.
• Strong ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Bookkeeping background preferred.

COMPANY INFORMATION:

Our client partner offers an excellent benefits package which includes options for healthcare coverage, 401(k), tuition reimbursement, vacation, sick, and holiday pay.