Senior Admin Assistant

Motion; Birmingham, Northern (AL, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Healthcare coverage

401(k)

Tuition reimbursement

Vacation

Sick leave

Holiday pay

Job summary

Motion Industries is seeking a Sr Admin Office Assistant to provide administrative support and accounts receivable assistance at the Birmingham branch. You will handle calls, greet visitors, process deposits, and maintain files while supporting sales teams and management.

The role requires high school diploma with 3–5 years related experience, strong communication, and proficiency in MS Office; bookkeeping background is a plus.

Qualifications

• High school diploma or GED required.
• 3–5 years of related experience.
• Equivalent combination of education and experience considered.

Responsibilities

• Answer all incoming calls professionally and take messages.
• Greet and assist visitors, routing them to the appropriate person.
• Sort, distribute, and send mail, faxes, and correspondence.
• Provide admin support to sales and management, including filing, data entry, and routine reports to identify open orders for expediting.
• Prepare cash sales deposits in accordance with company policy.
• Handle customer billing and resolve past-due invoices and claims promptly.
• May handle customer returns and assist other clerical/AR duties.
• Perform other duties as assigned.

Skills

Strong communication

Attention to detail

Prioritization

MS Office

Bookkeeping

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

SUMMARY

Under general supervision, the Sr Admin Office Assistant role provides administrative and accounts receivable support to the branch. This role may provide guidance to less experienced clerical roles.

JOB DUTIES

• Answers all incoming calls in a professional manner, directs all calls, and takes accurate messages.
• Greets and assists all persons visiting the branch in a professional and courteous manner, routes them to the appropriate person.
• Sorts, distributes and sends incoming and outgoing mail, and faxes.
• Provides administrative support to sales associates and management team members including filing, data entry, and routine reports to identify open orders for expediting.
• Prepares cash sales deposit in accordance with company policy.
• Handles customer billing.
• Resolve past-due invoices and customer claims on a timely basis, including proactive identification of account issues.
• May handle customer returns.
• Assists less experienced clerical roles with administrative duties and accounts receivable duties.
• Performs other duties as assigned.

EDUCATION & EXPERIENCE

Typically requires a high school diploma or GED and three (3) to five (5) years of related experience or an equivalent combination.

KNOWLEDGE, SKILLS, ABILITIES

Strong communication skills including written, verbal, and listening. Reliability, organization, and attention to detail required. Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines. Strong ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Bookkeeping background preferred.

LICENSES & CERTIFICATIONS

None required.

BUDGET RESPONSIBILITY

No

COMPANY INFORMATION

Motion Industries offers an excellent benefits package which includes options for healthcare coverage, 401(k), tuition reimbursement, vacation, sick, and holiday pay

• options for healthcare coverage
• 401(k)
• tuition reimbursement
• vacation
• sick
• holiday pay

DISCLAIMER

This job description illustrates the general nature and level of work performed by employees within this job classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and skills required. Management retains the right to add or modify duties at any time.

EEO STATEMENT

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.