Senior Administrator

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 130,000 - 160,000; Full time

Benefits offered by this job

Hybrid schedule

Competitive benefits

Job summary

Beacon Hill Staffing Group, LLC is seeking a highly organized Senior Administrator to support the Chief of Staff at a leading global law firm. This strategic executive support role partners with senior leadership, anticipates needs, manages priorities, and helps drive organizational effectiveness in a high-profile environment.

Hours are 9:30am-6:00pm with a hybrid schedule (three days onsite, two remote) and flexibility as needed.

Qualifications

• 7+ years of Executive Assistant experience.
• Experience supporting Chief of Staff, CEO, or senior leadership.
• Professional services or similarly fast-paced environment preferred.
• Bachelor's degree preferred.

Responsibilities

• Provide dedicated executive support to the Chief of Staff.
• Manage complex calendars and scheduling priorities.
• Coordinate meetings across senior leadership and business functions.
• Prepare briefing materials, agendas, and follow-ups.
• Coordinate domestic and international travel.
• Support strategic projects and track deliverables.
• Streamline processes and improve organizational efficiency.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Project management

Communications

Prioritization

Education

Bachelor's degree

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized, proactive Senior Administrator to support the Chief of Staff of a leading global law firm. This is a strategic executive support role that goes beyond traditional administrative responsibilities, requiring someone who can act as a true business partner, anticipate needs, manage priorities, and help drive organizational effectiveness. The ideal candidate is highly professional, detail-oriented, and comfortable supporting a senior executive operating at the highest levels of the organization. Hours are generally 9:30am-6:00pm, and the role follows a hybrid schedule with three days onsite and two days remote with flexibility as business needs dictate.

Key Responsibilities:

• Provide dedicated executive support to the Chief of Staff
• Manage complex calendars, scheduling priorities, and executive time management
• Coordinate meetings across senior leadership, practice groups, and business functions
• Prepare executive briefing materials, agendas, meeting summaries, and follow-up action items
• Review upcoming priorities and proactively identify scheduling conflicts or preparation needs
• Serve as a strategic thought partner and trusted resource to the Chief of Staff
• Coordinate domestic and international travel arrangements and logistics
• Process expenses, administrative reporting, and executive documentation
• Facilitate communication and relationship management across senior stakeholders
• Support strategic projects, operational initiatives, and executive priorities
• Track deliverables, deadlines, and ongoing business initiatives
• Help streamline processes and improve organizational efficiency

Qualifications:

• 7+ years of Executive Assistant experience
• Experience supporting a Chief of Staff, CEO, President, Partner, C-suite executive, or senior leadership team strongly preferred
• Professional services, legal, consulting, financial services, or similarly fast-paced environment preferred
• Bachelor's degree preferred
• Exceptional calendar management and executive scheduling expertise
• Strong project management and organizational skills
• Excellent written and verbal communication abilities
• Proven ability to anticipate needs and operate proactively
• Strong executive presence and relationship-building capabilities
• Ability to manage multiple competing priorities with minimal supervision
• Collaborative, team-oriented mindset with sound business judgment

Compensation/Benefits:

• Up to $130K-$160K base salary + bonus opportunity
• Competitive medical benefits
• 401(k) plan with match
• PTO package (20 days to start)

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)