Senior Admin & Travel Planner (Onsite)

Ian Martin Group; Spring (TX); On-site; USD 52,000 - 59,000; Full time

Job summary

Raise is hiring an Administrative Assistant III onsite in Spring, TX to support a busy project team. You will manage calendars, plan domestic and international travel, and prepare expenses so the team remains focused on delivery.

You will also handle invoices, events, onboarding, and records to meet company standards. 5+ years in admin roles, strong Outlook and MS Office skills, and precise communication across leadership and staff are required.

Qualifications

• 5+ years in a dedicated administrative assistant role.
• Experience planning complex domestic and international travel.
• Experience preparing expense reports for managers and teams.
• Expert Microsoft Outlook skills, plus Word, PowerPoint, Excel, and Teams or Zoom.
• Strong attention to detail and a record of following business controls.
• Clear communication with executives, contractors, and staff.
• Able to work onsite Monday to Friday.

Responsibilities

• Manage calendars and schedule meetings in Microsoft Outlook for the team and its managers.
• Plan domestic and international travel, including itineraries, time zones, and passport and visa needs.
• Prepare and submit expense reports for managers and team members.
• Process invoices and purchase requests in line with business controls.
• Plan workshops, committee meetings, and onsite and offsite team events.
• Onboard and offboard team members, covering seating, campus access, equipment, systems access, meeting invites, and travel documents.
• Keep files, records, and documents organized and compliant with company standards.
• Work with other departments and outside vendors, and cover for fellow admins when needed.

Skills

Calendar management

Travel planning

Expense reports

Outlook proficiency

Attention to detail

Communication

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Microsoft Teams/Zoom

Job description

Raise is hiring an Administrative Assistant III onsite in Spring, TX to support a busy project team. You will manage calendars, plan domestic and international travel, and prepare expenses so the team remains focused on delivery.

You will also handle invoices, events, onboarding, and records to meet company standards. 5+ years in admin roles, strong Outlook and MS Office skills, and precise communication across leadership and staff are required.