Administrative Assistant III

Ian Martin Group; Spring (TX); On-site; USD 52,000 - 59,000; Full time

Job summary

Raise is hiring an Administrative Assistant III onsite in Spring, TX to support a busy project team. You will manage calendars, plan domestic and international travel, and prepare expenses so the team remains focused on delivery.

You will also handle invoices, events, onboarding, and records to meet company standards. 5+ years in admin roles, strong Outlook and MS Office skills, and precise communication across leadership and staff are required.

Qualifications

• 5+ years in a dedicated administrative assistant role.
• Experience planning complex domestic and international travel.
• Experience preparing expense reports for managers and teams.
• Expert Microsoft Outlook skills, plus Word, PowerPoint, Excel, and Teams or Zoom.
• Strong attention to detail and a record of following business controls.
• Clear communication with executives, contractors, and staff.
• Able to work onsite Monday to Friday.

Responsibilities

• Manage calendars and schedule meetings in Microsoft Outlook for the team and its managers.
• Plan domestic and international travel, including itineraries, time zones, and passport and visa needs.
• Prepare and submit expense reports for managers and team members.
• Process invoices and purchase requests in line with business controls.
• Plan workshops, committee meetings, and onsite and offsite team events.
• Onboard and offboard team members, covering seating, campus access, equipment, systems access, meeting invites, and travel documents.
• Keep files, records, and documents organized and compliant with company standards.
• Work with other departments and outside vendors, and cover for fellow admins when needed.

Skills

Calendar management

Travel planning

Expense reports

Outlook proficiency

Attention to detail

Communication

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Microsoft Teams/Zoom

Job description

Administrative Assistant III

• Pay Rate: $37.4 - $43.01/hour (on W2)
• Contract Length: 12 Months
• Location: Onsite | Spring, TX 77389

Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Job Overview

You keep a busy project team organized and moving. You plan travel, manage calendars, and handle expenses so the team can stay focused on delivery. You succeed here by being steady and dependable every day and by learning how the team works. Proven processes and mentors are already in place to help you.

Responsibilities

• Manage calendars and schedule meetings in Microsoft Outlook for the team and its managers.
• Plan domestic and international travel, including itineraries, time zones, and passport and visa needs.
• Prepare and submit expense reports for managers and team members.
• Process invoices and purchase requests in line with business controls.
• Plan workshops, committee meetings, and onsite and offsite team events.
• Onboard and offboard team members, covering seating, campus access, equipment, systems access, meeting invites, and travel documents.
• Keep files, records, and documents organized and compliant with company standards.
• Work with other departments and outside vendors, and cover for fellow admins when needed.

Qualifications

• 5+ years in a dedicated administrative assistant role
• Experience planning complex domestic and international travel
• Experience preparing expense reports for managers and teams
• Expert Microsoft Outlook skills, plus working skills in Word, PowerPoint, Excel, and Microsoft Teams or Zoom
• Strong attention to detail and a record of following business controls
• Clear communication with everyone from vice presidents to new hires, outside contractors, and support staff
• Able to work onsite Monday to Friday

Preferred

• Microsoft Office Specialist (MOS) certification
• Experience supporting a project-based team
• Event planning experience
• SAP or Primavera P6 experience, and the ability to explain what you used it for
• Oil and gas industry experience

Looking for meaningful work? We can help

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at [phone] or [e-mail]

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