Administrative Assistant

SELECT SEARCH CONSULTANTS LP; Houston (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Outstanding benefits package

Breakfast and lunch provided daily

Paid parking

Paid overtime

Generous annual bonus opportunity

Job summary

SELECT SEARCH CONSULTANTS LP, located in downtown Houston, is looking for an Administrative Assistant to support a team of Associates and Analysts. This role includes handling travel logistics, preparing expense reports, and managing calendars. The position offers a fully onsite role, M-F, from 8:30 am - 5 pm, with an upscale work environment and generous benefits including meals, paid parking, and bonuses.

The ideal candidate will have strong travel arrangement experience and excellent communication skills, alongside proficiency in Microsoft Office Suite. Experience in the financial industry is desirable but not mandatory.

Qualifications

• 1-3 years of experience supporting executives in corporate or professional services.
• Strong travel arrangement background is highly desired.
• Knowledge in the financial industry is a plus.

Responsibilities

• Handle planning logistics for domestic and international trips.
• Prepare timely and accurate expense reports.
• Manage Executives' calendars and anticipate scheduling issues.
• Schedule and coordinate meetings and Executive events.

Skills

Travel arrangement experience

Excellent communication skills

Proficient in Microsoft Office Suite

Critical thinking and attention to detail

Education

College degree preferred

Tools

Microsoft Office Suite

Concur Expense Solutions

Job description

Investment firm located in downtown Houston is adding an Administrative Assistant to its team. The position will be responsible for supporting a team of Associates and Analysts, along with providing backup support to the firm's Executive Assistants as needed.

Responsibilities

• Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials
• Prepare expense reports in timely manner, ensuring accuracy
• Manage and monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, and requests for meetings and telephone calls
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Requirements

• 1-3 years’ corporate or professional services industry experience supporting executives; college degree preferred but not required
• Strong travel arrangement experience highly desired
• Financial industry knowledge highly desirable, not required
• Excellent writing, editing, and verbal communication skills
• Proficient computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; knowledge of Concur Expense Solutions a plus
• Research savvy with extensive experience using online resources
• Superior time management skills; critical thinker with strong attention to detail

Position is fully onsite M-F, 8:30am - 5pm. Upscale work environment, outstanding benefits package, breakfast and lunch provided daily via onsite chef, paid parking, paid overtime, and generous annual bonus opportunity.