Administrative Assistant III

RWDY Inc.; Spring (TX); On-site; USD 41,328 - 50,971; Part time

Job summary

A reputable company located in Spring, TX is seeking an Administrative Assistant III to provide high-level administrative support. Responsibilities include managing executive calendars, coordinating meetings, arranging travel plans, and preparing necessary documents. Strong proficiency in Microsoft 365 and exceptional organizational skills are required. This temporary role is set to cover maternity leave, offering $33.97/hr, and has a target start date of 4/27/2026.

Qualifications

• Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, OneNote, SharePoint, Copilot).
• Ability to manage multiple tasks and shifting priorities.
• Professional demeanor with ability to handle confidential information.

Responsibilities

• Manage calendars for executives and leadership teams.
• Coordinate meetings and logistics.
• Arrange complex travel plans and itineraries.
• Prepare meeting materials, agendas, and track action items.

Skills

Proficiency in Microsoft 365

Strong organizational skills

Strong communication skills

Attention to detail

Tools

Zoom

Emburse

TripSource

Smartsheet

Job description

Job Title Administrative Assistant III (C)

Location Spring, TX

Schedule M–F (8-hour days, limited overtime as needed)

Compensation $33.97/hr

Target Start Date 4/27/2026

Target End Date Temporary Role to cover for Maternity Leave

Scope

Temporary Role to cover for Maternity Leave

MAIN FUNCTIONS

Provides high-level administrative support to business unit executives, leadership teams, and site-level operations. This role requires strong organizational skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

TASKS AND RESPONSIBILITIES

• Manage executive and leadership team calendars, ensuring alignment with priorities and deadlines
• Coordinate internal and external meetings, including logistics such as conference rooms, catering, and visitor access
• Arrange complex travel plans, itineraries, and reservations
• Prepare meeting materials including agendas, reports, presentations, and supporting documents
• Take meeting minutes and track action items
• Research and prioritize incoming issues and determine appropriate actions or responses
• Handle competing priorities with urgency and professionalism
• Support expense reporting and reconciliation
• Order office supplies and materials as needed
• Maintain and update organizational charts, flowcharts, and contact lists
• Manage SharePoint access requests
• Support special projects from conception to completion
• Perform additional administrative duties as assigned

REQUIRED / PREFERRED QUALIFICATIONS

• Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, OneNote, SharePoint, Copilot)
• Experience with tools such as Zoom, Emburse (expense reporting), TripSource (travel booking), and Smartsheet preferred
• Highly organized with strong attention to detail
• Ability to manage multiple tasks and shifting priorities
• Strong communication skills with the ability to interact across all levels of the organization
• Professional demeanor with ability to handle confidential information