Senior Admin Coordinator – Faculty & Research Support

The Medical College of Wisconsin, Inc.; United States; On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health insurance

403B Retirement Plan

Paid holidays

Tuition reimbursement

Job summary

The Medical College of Wisconsin, Inc. is seeking an Administrative Assistant Senior to support a collaborative team within the Ophthalmology & Visual Sciences department.

You will manage complex schedules, prepare correspondence, and handle confidential information with discretion to maintain efficient operations. Ideal candidates have at least five years of administrative experience, strong Microsoft Office skills, and familiarity with enterprise systems such as Epic, QGenda, and Workday.

Qualifications

• Minimum required education is a high school diploma.
• At least 5 years of administrative experience.
• Experience supporting faculty or research operations is preferred.

Responsibilities

• Coordinate meetings, seminars, and travel arrangements.
• Prepare professional correspondence and reports.
• Triage calls and direct inquiries to appropriate resources.
• Prepare reports and meeting materials from multiple sources.
• Process travel and business expense reimbursements per policy.
• Maintain confidential information and filing systems.
• Assist with onboarding/offboarding and system access.

Skills

Professional administrative support

Verbal and written communication

Organizational skills

Problem solving

Education

High school diploma

Tools

Epic

QGenda

Workday

Zoom

WebEx

Microsoft Outlook

Microsoft 365

Teams

OneDrive

Job description

The Medical College of Wisconsin, Inc. is seeking an Administrative Assistant Senior to support a collaborative team within the Ophthalmology & Visual Sciences department.

You will manage complex schedules, prepare correspondence, and handle confidential information with discretion to maintain efficient operations. Ideal candidates have at least five years of administrative experience, strong Microsoft Office skills, and familiarity with enterprise systems such as Epic, QGenda, and Workday.