Senior Administrative Specialist, Vision Sciences

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Healthcare coverage

Tuition reimbursement

Paid parental leave

Pet insurance

On campus fitness facility

Job summary

The Medical College of Wisconsin, Inc. is seeking an Administrative Assistant Sr. to join the Ophthalmology & Visual Sciences department. You will provide high-level administrative support to faculty engaged in clinical care and research.

Responsibilities include coordinating meetings, composing correspondence, managing calendars and travel, handling confidential information, and onboarding/offboarding activities, with proficiency in MS Office and enterprise systems.

Qualifications

• Strong verbal and written communication
• Excellent attention to detail and customer service
• Strong organizational and problem-solving skills
• Advanced Microsoft Office skills
• Experience with Epic, QGenda, Workday, Zoom, WebEx

Responsibilities

• Coordinate departmental meetings, seminars, and special projects.
• Prepare professional correspondence and documents.
• Screen calls and visitations; triage inquiries.
• Coordinate complex schedules, meetings, and travel itineraries.
• Process travel reimbursements and expense claims.
• Distribute mail and maintain filing systems.
• Assist with onboarding/offboarding and system access.

Skills

Administrative support

Scheduling

Communication skills

Attention to detail

Problem-solving

Education

High school diploma

Tools

Microsoft Office

Epic

QGenda

Workday

Zoom

WebEx

Outlook

Job description

The Medical College of Wisconsin, Inc. is seeking an Administrative Assistant Sr. to join the Ophthalmology & Visual Sciences department. You will provide high-level administrative support to faculty engaged in clinical care and research.

Responsibilities include coordinating meetings, composing correspondence, managing calendars and travel, handling confidential information, and onboarding/offboarding activities, with proficiency in MS Office and enterprise systems.