Administrative Lead — Geriatric & Palliative Medicine

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Healthcare coverage

403B retirement package

Vacation and paid holidays

Tuition reimbursement

Paid parental leave

Employee & Family Assistance Program

Job summary

Medical College of Wisconsin is seeking an experienced administrative professional to manage complex calendars for faculty and APPs, using MS Outlook and Epic/Qgenda for scheduling. You will prepare confidential documents, support recruitment activities, and coordinate committee logistics.

You will also assist with CME events, travel arrangements, budgets, and onboarding, while providing backup support on special projects.

Qualifications

• Experience with calendar coordination and confidential correspondence.
• Proficient in Microsoft 365 applications and digital collaboration tools.
• Familiarity with providing administrative support for faculty and APPs.
• Ability to manage budgets, invoices, and travel arrangements.
• Strong communication and problem-solving skills.
• Experience with recruitment onboarding and credentialing processes.

Responsibilities

• Coordinate complex calendars for faculty, APPs, and staff leaders; resolve conflicts.
• Prepare confidential documents, agendas, and meeting materials.
• Support recruitment, onboarding, credentialing, and leaves for faculty and APPs.
• Support committees and grants: minutes, follow-ups, budgets, invoices.
• Coordinate CME events, travel, and registrations.
• Arrange divisional employee engagement events and logistics.
• Train or orient other administrative staff as needed.
• Provide backup support for special projects.

Skills

Calendar management

MS Outlook

Administrative support

Communication

Time management

Organization

Customer service

Workday

Virtual conferencing

Microsoft Teams

Education

High school diploma

Tools

Spok

Epic

Qgenda

Zoom

Teams

Job description

Medical College of Wisconsin is seeking an experienced administrative professional to manage complex calendars for faculty and APPs, using MS Outlook and Epic/Qgenda for scheduling. You will prepare confidential documents, support recruitment activities, and coordinate committee logistics.

You will also assist with CME events, travel arrangements, budgets, and onboarding, while providing backup support on special projects.