Senior Administrative Assistant - Strategic Ops & Projects

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Healthcare Coverage

Flexible Spending options

403B Retirement Package

Vacation and Paid Holidays

Tuition Reimbursement

Paid Parental Leave

EFAP

Pet Insurance

On campus Fitness Facility

Job summary

The Medical College of Wisconsin in Wisconsin is seeking an experienced Administrative Assistant to support routine and advanced administrative duties, including coordinating projects, handling confidential information, scheduling meetings, and generating reports.

You will use a range of computer applications to create templates, proofread documents, manage budgets and travel arrangements, and ensure accurate filing in a structured, team-oriented environment.

Qualifications

• High school diploma required.
• Minimum 5 years of administrative experience.
• Strong organizational and communication skills.

Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence, including confidential information.
• Use complex computer applications to develop macros and templates.
• Proofread and format documents for accuracy.
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, and travel itineraries.
• Prepare reports by compiling data from multiple sources.
• Assist in budget preparation and monitor expenditures.
• Process payment requests, requisitions, and invoices.
• Distribute mail and maintain filing systems.

Skills

Computers

Clerical procedures

Customer service

Collaboration

Information management

Organization

Time management

Interpersonal skills

Communication

Problem solving

Education

High school diploma

Job description

The Medical College of Wisconsin in Wisconsin is seeking an experienced Administrative Assistant to support routine and advanced administrative duties, including coordinating projects, handling confidential information, scheduling meetings, and generating reports.

You will use a range of computer applications to create templates, proofread documents, manage budgets and travel arrangements, and ensure accurate filing in a structured, team-oriented environment.