Administrative Assistant, Geriatric & Palliative Medicine

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

403B retirement plan

Paid holidays

Job summary

The Medical College of Wisconsin, Inc. is seeking an experienced administrative coordinator in Wisconsin to support faculty, APPs, and staff with scheduling, correspondence, and credentialing tasks.

The role requires 3+ years of experience, strong clerical skills, and proficiency in Microsoft 365, Zoom, and Teams to manage calendars, prepare documents, and coordinate meetings and travel.

Qualifications

• High school diploma required; at least 3 years of administrative experience.
• Experience coordinating calendars, meetings, and travel.
• Proficiency with Microsoft 365, Zoom, and Teams.

Responsibilities

• Coordinate and maintain calendars for assigned faculty, APPs, and staff; identify and resolve scheduling conflicts.
• Provide administrative support to faculty, APPs, and staff, including correspondence, reports, and CV updates.
• Coordinate administrative aspects of faculty and APP recruitment, onboarding, departures, and credentialing/re-credentialing.
• Assist with learner rotation schedules, precepting, and continuing medical education activities.
• Process payment requests, requisitions, and invoices; order and track office supplies.
• Answer and relay telephone calls, greet visitors, and manage mail and faxes.

Skills

Clerical Procedures

Customer Service

Collaboration

Microsoft 365

Workday

Time Management

Organization

Education

High school diploma

Tools

Zoom

Teams

Workday

Job description

The Medical College of Wisconsin, Inc. is seeking an experienced administrative coordinator in Wisconsin to support faculty, APPs, and staff with scheduling, correspondence, and credentialing tasks.

The role requires 3+ years of experience, strong clerical skills, and proficiency in Microsoft 365, Zoom, and Teams to manage calendars, prepare documents, and coordinate meetings and travel.