Secretary II - DoD Admin & Records (Secret)

INDUS Technology, Inc.; Kekaha (HI); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

401(k) plan

Employee Stock Ownership Plan (ESOP)

Performance bonuses

Job summary

INDUS Technology, Inc. is seeking a Secretary II to support the Underwater Vehicles Support team at PMRF Kauai, Kekaha, HI. The role provides administrative, secretarial, and clerical support for certifications, travel, records, and documentation in a DoD environment.

Ideal candidates have document control, scheduling, and office support experience. You will coordinate with engineers, government personnel, and vendors to ensure audit readiness and smooth operations.

Qualifications

• Experience in document control, scheduling, records management, travel coordination, and office support.
• Ability to learn and use government systems for documentation and tracking.
• Knowledge of Navy correspondence formats and handling of CUI and classified material.

Responsibilities

• Prepare, edit, format, and distribute correspondence, reports, and meeting materials.
• Maintain filing systems and records management for certifications and maintenance logs.
• Coordinate calendars, meetings, travel, and events; support surge operations.
• Process travel authorizations, orders, and vouchers compliant with JTR and contracts.
• Answer phones, greet visitors, provide customer service, and adhere to security procedures.
• Enter data and generate reports on certifications, qualifications, and compliance metrics.
• Assist with onboarding, access management, and base access requests.
• Maintain office supplies and coordinate procurement through supply channels.
• Support SOPs, publications, certification records, and controlled documents management.
• Provide support for audits, inspections, and special events.

Skills

Document control

Scheduling

Office software

Verbal and written communication

Attention to detail

Data entry

Education

High School Diploma

Tools

Navy ERP

FEDMALL

DoD systems

Job description

INDUS Technology, Inc. is seeking a Secretary II to support the Underwater Vehicles Support team at PMRF Kauai, Kekaha, HI. The role provides administrative, secretarial, and clerical support for certifications, travel, records, and documentation in a DoD environment.

Ideal candidates have document control, scheduling, and office support experience. You will coordinate with engineers, government personnel, and vendors to ensure audit readiness and smooth operations.