Secretary II

INDUS Technology, Inc.; Kekaha (HI); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

401(k) plan

Employee Stock Ownership Plan (ESOP)

Performance bonuses

Job summary

INDUS Technology, Inc. is seeking a Secretary II to support the Underwater Vehicles Support team at PMRF Kauai, Kekaha, HI. The role provides administrative, secretarial, and clerical support for certifications, travel, records, and documentation in a DoD environment.

Ideal candidates have document control, scheduling, and office support experience. You will coordinate with engineers, government personnel, and vendors to ensure audit readiness and smooth operations.

Qualifications

• Experience in document control, scheduling, records management, travel coordination, and office support.
• Ability to learn and use government systems for documentation and tracking.
• Knowledge of Navy correspondence formats and handling of CUI and classified material.

Responsibilities

• Prepare, edit, format, and distribute correspondence, reports, and meeting materials.
• Maintain filing systems and records management for certifications and maintenance logs.
• Coordinate calendars, meetings, travel, and events; support surge operations.
• Process travel authorizations, orders, and vouchers compliant with JTR and contracts.
• Answer phones, greet visitors, provide customer service, and adhere to security procedures.
• Enter data and generate reports on certifications, qualifications, and compliance metrics.
• Assist with onboarding, access management, and base access requests.
• Maintain office supplies and coordinate procurement through supply channels.
• Support SOPs, publications, certification records, and controlled documents management.
• Provide support for audits, inspections, and special events.

Skills

Document control

Scheduling

Office software

Verbal and written communication

Attention to detail

Data entry

Education

High School Diploma

Tools

Navy ERP

FEDMALL

DoD systems

Job description

The Team and the Role

INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice.

The Naval Undersea Warfare Center Keyport Division (NUWCDIVKPT) Detachment Pacific (Code 04/TDC) functions as NUWC’s forward presence in the Middle Pacific, Guam, and Western Pacific (WESTPAC) providing Detachment/Site Management in accordance with the Commanding Officer's (CO) letter of delegated authority to provide for program management, planning, policy, and execution of assigned programs and facility operations at the Detachment; monitor Safety and Occupational Health (SOH), physical and information security, personnel administration, including Equal Employment Opportunity (EEO) and professional development and morale, environmental compliance, appropriate interaction with all levels of Government and public affairs functions, site and area coordination for emergency preparedness, facilities management and space utilization, site material readiness, proper use of Government equipment and proper expenditure of funds, and adherence to good management practices and controls; manage the Detachment/On-Site Office (OSO); perform Navy programs duties under authority; manage military personnel allowance in accordance with Navy regulations, including Article 15 authority (non-judicial punishment); and serve as the Command's representative to the local installation CO or facility host in negotiating for utilities, security services, and facility maintenance. Divisions supported within this task are Hawaii Fleet Test and Operational Assessment Division (Code 24), Pearl Harbor Torpedo Division (Code 34), and Fleet Technical Support Division (Code 45).

Reporting to the Program Manager, the Secretary II provides administrative, secretarial, and clerical support for the Underwater Vehicles Support team at the Pacific Missile Range Facility (PMRF) Kauai on the Hawaii Detachments Support Services contract. The ideal candidate has experience in document control, scheduling, records management, travel coordination, certification tracking, and office support for engineering, supply, and operations teams. This position is located in Kekaha, HI.

What You'll Do

• Prepares, edits, formats, and distributes correspondence, reports, presentations, meeting agendas, and meeting minutes using Microsoft Office Suite in support of underwater vehicle operations, MK 30 certification tracking, and program management at PMRF Kauai.
• Maintains electronic and physical filing systems, document control, and records management for MK 30 certifications, maintenance logs, range schedules, personnel qualifications, and technical publications to ensure audit readiness and compliance.
• Coordinates calendars, meetings, range support activities, and events; arranges logistics and prepares materials for team leads, engineers, and Government personnel; and supports surge operations during high-tempo test and certification periods.
• Provides administrative support for travel coordination, including processing travel authorizations, orders, vouchers, and arrangements in accordance with the Joint Travel Regulations (JTR) and contract policies for TDY travel to Guam, CONUS, and other locations.
• Answers phones, greets visitors and contractors, provides customer service, routes inquiries appropriately, and adheres to PMRF Kauai security and access procedures.
• Performs data entry, tracking, and reporting using spreadsheets and Government or contractor systems to monitor certification status, personnel qualifications, operational event support, and compliance metrics.
• Assists with personnel onboarding, out-processing, and access management, including base access requests, computer account coordination, training record tracking, and badging for new and visiting personnel.
• Maintains office supplies, administrative equipment, and inventories, and coordinates procurement and replenishment through established supply channels.
• Supports document reproduction, version control, distribution, and archiving of standard operating procedures (SOPs), technical publications, certification records, and other controlled documents to ensure they remain current and readily available.
• Provides administrative support for audits, inspections, and special events as required.
• Bid and proposal support if requested.
• Other duties as assigned.

What We're Looking For

Required Qualifications:

• The ability to obtain and maintain an active secret clearance is required for this position.
• HS Diploma required.
• At least two (2) years in business, Government, or military experience in administrative/office operations.
• Ability to learn and effectively use Government systems for document management, travel processing, and administrative tracking.
• Knowledge of standard Navy correspondence formats and procedures for handling Controlled Unclassified Information (CUI) and classified material.
• Ability to coordinate effectively with Government personnel, range activities, vendors, and other contractors, and support surge operations and occasional CONUS/OCONUS travel as required.
• Demonstrated ability to work independently with moderate supervision, maintain confidentiality, produce accurate documentation, and support Government contract requirements, safety standards, and Quality Assurance Surveillance Plan (QASP) metrics.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Desired Qualifications:

• Associate's or bachelor's degree from an accredited university in Logistics, Supply Chain Management, Business Administration, or a related field.
• Experience supporting a DoD, Navy, or technical/engineering environment.
• Knowledge of DoD and Navy administrative procedures, records management, and OPSEC.
• Experience supporting test ranges, engineering organizations, or certification tracking programs.
• Prior experience with Navy ERP, FEDMALL, or equivalent DoD automated supply/inventory Systems.

Physical Requirements:

• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.

INDUS aims to provide a competitive compensation package, including a strong pay for performance rewards approach. The expected base pay range for this position is $21.73 to $25.02 per hour. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs, and may be eligible for performance bonuses, and other rewards and benefits (see more about our compensation package and benefits offered at Culture @ INDUS | INDUS Technology). The pay range for this role considers job-related knowledge, skills, work location, education and training, and certifications. To drive fair pay practices for employees, INDUS conducts regular comparisons across our employee groups and the industry.

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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