Secretary II

INDUS Technology, Inc.; Northern (KY); Hybrid; USD 30,000 - 39,000; Full time

Job summary

INDUS Technology, Inc. is seeking a detail-oriented Secretary II to support a Navy client in Keyport, WA. This role requires handling calendars, correspondence, reports, and supply requests with accuracy and Navy compliance using Microsoft Office tools.

Active secret clearance is required. You will coordinate meetings, process documents for government approvals, prepare recurring internal reports, and mentor junior staff.

Qualifications

• Active secret clearance required.
• HS Diploma or GED.
• At least 2 years of admin/clerical experience.
• Proficient with Microsoft Office applications.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Problem-solving skills and ability to work in a fast-paced environment.

Responsibilities

• Independently perform day-to-day administrative office functions.
• Respond to routine phone inquiries and direct calls/visitors to appropriate staff.
• Manage incoming and outgoing mail and ensure timely responses.
• Maintain calendars and coordinate meetings, including reserving meeting rooms.
• Review documents prepared for Government approval for formatting and accuracy.
• Maintain recurring internal reports (time and leave, equipment inventories, logs, etc.).
• Requisition office supplies, printing, maintenance, and other support services.
• Prepare and format correspondence per Navy guidelines.
• Take and transcribe dictation as needed.
• Establish and maintain organized office files and records.
• Use Microsoft Office applications to support daily operations.
• Screen incoming correspondence and tasks; respond to routine procedures.
• Coordinate conferences and meetings, assemble background materials.
• Attend meetings and record, summarize, and distribute notes or actions.
• Ensure compliance and obtain required clearances.

Skills

Verbal communication

Written communication

Attention to detail

Time management

Organizational skills

Problem solving

Office proficiency

Education

HS Diploma / GED

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Access

Visio

SharePoint

Teams

Job description

The Team and the Role

INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice.

Reporting to the Program Manager, the Secretary II provides administrative support to a Navy client, independently performing recurring office functions including managing communications, calendars, reports, correspondence, records, and supply requests, while ensuring accuracy and adherence to Navy guidelines using Microsoft Office tools. This role islocated inKeyport, WA.

What You'll Do

• Independently perform day-to-day administrative office functions.
• Respond to routine phone inquiries and direct calls/visitors to appropriate staff.
• Manage incoming and outgoing mail and ensure timely responses.
• Maintain calendars and coordinate meetings, including reserving meeting rooms.
• Review documents prepared for Government approval to ensure proper formatting and accuracy.
• Maintain recurring internal reports (time and leave, equipment inventories, correspondence logs, training records, etc.).
• Requisition office supplies, printing, maintenance, and other support services.
• Prepare and format correspondence in accordance with the Navy Correspondence Manual and local directives.
• Take and transcribe dictation as needed.
• Establish and maintain organized office files and records.
• Utilize Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Access, Visio, SharePoint, Teams) to support daily operations.
• Screen incoming correspondence and taskers; respond to requests regarding office procedures.
• Coordinate conferences and meetings, assembling background materials as required.
• Attend meetings when needed and record, summarize, and distribute notes or action items.
• Review outgoing correspondence for consistency and compliance; ensure required clearances are obtained.
• Collect information from files or staff to respond to routine program inquiries and recurring reports; elevate non-routine issues to the contractor lead.
• Mentor and assist junior team members on office procedures and administrative requirements.
• Coordinate personnel and administrative forms for processing and submission.
• Bid and proposal support if requested.
• Other duties as assigned.

What We're Looking For

Required Qualifications:

• The ability to obtain and maintain an active secret clearance is required to be considered for this position.
• HS Diploma / GED required.
• At least two (2) years of experience providing administrative and clerical support in an office environment.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Physical Requirements:

• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.

INDUS aims to provide a competitive compensation package, including a strong pay for performance rewards approach. The expected base pay for this position is $24.43 per hour. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs, and may be eligible for performance bonuses, and other rewards and benefits (see more about our compensation package and benefits offered at Culture @ INDUS | INDUS Technology). The pay range for this role considers job-related knowledge, skills, work location, education and training, and certifications. To drive fair pay practices for employees, INDUSconducts regular comparisons across our employee groups and the industry.

INDUSis proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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