Administrative Assistant II - Active Secret Clearance

INDUS Technology, Inc.; Northern (KY); Hybrid; USD 30,000 - 39,000; Full time

Job summary

INDUS Technology, Inc. is seeking a detail-oriented Secretary II to support a Navy client in Keyport, WA. This role requires handling calendars, correspondence, reports, and supply requests with accuracy and Navy compliance using Microsoft Office tools.

Active secret clearance is required. You will coordinate meetings, process documents for government approvals, prepare recurring internal reports, and mentor junior staff.

Qualifications

• Active secret clearance required.
• HS Diploma or GED.
• At least 2 years of admin/clerical experience.
• Proficient with Microsoft Office applications.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Problem-solving skills and ability to work in a fast-paced environment.

Responsibilities

• Independently perform day-to-day administrative office functions.
• Respond to routine phone inquiries and direct calls/visitors to appropriate staff.
• Manage incoming and outgoing mail and ensure timely responses.
• Maintain calendars and coordinate meetings, including reserving meeting rooms.
• Review documents prepared for Government approval for formatting and accuracy.
• Maintain recurring internal reports (time and leave, equipment inventories, logs, etc.).
• Requisition office supplies, printing, maintenance, and other support services.
• Prepare and format correspondence per Navy guidelines.
• Take and transcribe dictation as needed.
• Establish and maintain organized office files and records.
• Use Microsoft Office applications to support daily operations.
• Screen incoming correspondence and tasks; respond to routine procedures.
• Coordinate conferences and meetings, assemble background materials.
• Attend meetings and record, summarize, and distribute notes or actions.
• Ensure compliance and obtain required clearances.

Skills

Verbal communication

Written communication

Attention to detail

Time management

Organizational skills

Problem solving

Office proficiency

Education

HS Diploma / GED

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Access

Visio

SharePoint

Teams

Job description

INDUS Technology, Inc. is seeking a detail-oriented Secretary II to support a Navy client in Keyport, WA. This role requires handling calendars, correspondence, reports, and supply requests with accuracy and Navy compliance using Microsoft Office tools.

Active secret clearance is required. You will coordinate meetings, process documents for government approvals, prepare recurring internal reports, and mentor junior staff.