Administrative Specialist — Navy Office Support

INDUS Technology, Inc.; Keyport (WA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

401(k) plan

ESOP

Job summary

INDUS Technology, Inc. is seeking a Secretary II to provide administrative support for a Navy client in Keyport, WA. The role requires processing communications, calendars, reports and records while adhering to Navy guidelines using Microsoft Office tools.

A secret clearance, HS diploma, and 2+ years of experience are required. The position offers a pay range around $24.43 per hour with potential for bonuses and ESOP participation, and qualifies for 401(k) and other benefits.

Qualifications

• The ability to obtain and maintain an active secret clearance is required.
• HS Diploma / GED required.
• At least two (2) years of experience providing administrative and clerical support.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must be able to work in a fast-paced environment.

Responsibilities

• Independently perform day-to-day administrative office functions.
• Respond to routine phone inquiries and direct calls/visitors to appropriate staff.
• Manage incoming and outgoing mail and ensure timely responses.
• Maintain calendars and coordinate meetings, including reserving meeting rooms.
• Review documents prepared for Government approval for formatting and accuracy.
• Maintain recurring internal reports (time and leave, equipment inventories, etc.).
• Requisition office supplies, printing, maintenance, and other support services.
• Prepare and format correspondence per Navy manuals and directives.
• Take and transcribe dictation as needed.
• Maintain organized office files and records.
• Utilize MS Office apps to support daily operations.
• Screen incoming correspondence and taskers; respond to office procedures requests.
• Coordinate conferences and meetings, assemble background materials.
• Attend meetings and record, summarize, and distribute notes or actions.
• Review outgoing correspondence for consistency; ensure clearances are obtained.
• Collect information to respond to routine program inquiries.
• Mentor and assist junior team members on procedures.
• Coordinate personnel and administrative forms for processing and submission.
• Bid and proposal support if requested.

Skills

MS Office proficiency

Communication skills

Organizational skills

Time management

Education

HS Diploma / GED

Tools

Microsoft Office Suite

Job description

INDUS Technology, Inc. is seeking a Secretary II to provide administrative support for a Navy client in Keyport, WA. The role requires processing communications, calendars, reports and records while adhering to Navy guidelines using Microsoft Office tools.

A secret clearance, HS diploma, and 2+ years of experience are required. The position offers a pay range around $24.43 per hour with potential for bonuses and ESOP participation, and qualifies for 401(k) and other benefits.