Administrative Specialist with Secret Clearance (Navy)

INDUS Technology, Inc.; Keyport (WA); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

401(k) plan

ESOP

Job summary

INDUS Technology, Inc. is seeking a Secretary III to provide administrative support to a Navy client in Keyport, Washington. The role requires maintaining calendars, coordinating meetings, handling correspondence, and ensuring Navy guideline compliance using Microsoft Office tools.

Reporting to the Program Manager, you will manage mail, records, reports, and supply requests while mentoring junior staff and ensuring timely, accurate deliverables. A secret clearance and HS diploma are required.

Qualifications

• The ability to obtain and maintain an active secret clearance is required to be considered for this position.
• HS Diploma / GED required.
• At least three (3) years of experience providing administrative and clerical support in an office environment.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Responsibilities

• Independently perform day-to-day administrative office functions.
• Respond to routine phone inquiries and direct calls/visitors to appropriate staff.
• Manage incoming and outgoing mail and ensure timely responses.
• Maintain calendars and coordinate meetings, including reserving meeting rooms.
• Review documents prepared for Government approval to ensure proper formatting and accuracy.
• Maintain recurring internal reports (time and leave, equipment inventories, correspondence logs, training records, etc.).
• Requisition office supplies, printing, maintenance, and other support services.
• Prepare and format correspondence in accordance with the Navy Correspondence Manual and local directives.
• Take and transcribe dictation as needed.
• Establish and maintain organized office files and records.
• Utilize Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Access, Visio, SharePoint, Teams) to support daily operations.
• Screen incoming correspondence and taskers; respond to requests regarding office procedures.
• Coordinate conferences and meetings, assembling background materials as required.
• Attend meetings when needed and record, summarize, and distribute notes or action items.
• Review outgoing correspondence for consistency and compliance; ensure required clearances are obtained.
• Collect information from files or staff to respond to routine program inquiries and recurring reports; elevate non-routine issues to the contractor lead.
• Mentor and assist junior team members on office procedures and administrative requirements.
• Coordinate personnel and administrative forms for processing and submission.
• Exercise sound judgment and initiative in handling non-routine administrative situations.
• Interpret and adapt guidelines, policies, precedents, and practices to changing circumstances.
• Prepare materials for Government conferences, meetings, and official correspondence.
• Develop special or one-time reports, summaries, and responses to inquiries by gathering, compiling, and analyzing information from multiple sources.
• Advise and guide junior team members on new procedures and support requirements for periodic or special reports, conferences, and inquiries.
• Bid and proposal support if requested.
• Other duties as assigned.

Skills

Active secret clearance

MS Office proficiency

Data entry

Attention to detail

Organizational skills

Verbal & written communication

Problem solving

Time management

Fast-paced environment

US work authorization

Education

HS Diploma / GED

Tools

MS Word

MS Excel

PowerPoint

Outlook

Access

Visio

SharePoint

Teams

Job description

INDUS Technology, Inc. is seeking a Secretary III to provide administrative support to a Navy client in Keyport, Washington. The role requires maintaining calendars, coordinating meetings, handling correspondence, and ensuring Navy guideline compliance using Microsoft Office tools.

Reporting to the Program Manager, you will manage mail, records, reports, and supply requests while mentoring junior staff and ensuring timely, accurate deliverables. A secret clearance and HS diploma are required.