Executive Secretary II - On-Site (Interim Secret)

Military Friendly Company; Dahlgren (VA); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

SCA Benefits

Job summary

AMO, an Akima company, seeks a detail-oriented Secretary II with an Interim Secret or higher to support NSWCDD operations in Dahlgren, VA. The role involves phone screening, visitor management, document processing, and extensive clerical duties in a government setting.

The successful candidate will maintain filing systems, coordinate with Public Affairs for VIP visits, process timecards, and use Navy ERP for records. Strong MS Office and typing skills required.

Qualifications

• US Citizen with an active Interim Secret or higher.
• Two years of work-related experience creating and maintaining documentation and data management systems.
• Experience providing general administrative support at the Branch level working with government leadership and military personnel.
• Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook and Access) & Adobe.
• Able to type 40 words per minute.
• Demonstrated ability to work independently and communicate effectively both orally and in writing.
• Demonstrated ability to multi-task and maintain professional phone etiquette.
• Proficient in meetings support, maintaining formal filing systems, scanning, faxing, calendar management, and scheduling appointments.
• Experience with taking notes and converting into formal meeting minutes; editing formal documentation; greeting visitors; handling classified materials; maintaining inventory.

Responsibilities

• Perform general secretarial and clerical duties to support Government offices.
• Answer and screen incoming telephone calls.
• Receive, greet, and screen visitors.
• Maintain logs and listings; schedule appointments/meetings.
• Support meetings on/off NSWCDD location; process correspondence and documents.
• Receive, review, type, edit and process documents; prep drafts.
• Route, file, scan, copy, archive and dispose of documents.
• Process timecards, training requests and shipping documents using Navy ERP.
• Maintain office filing per NSWCDD Records Management policies and SOPs.
• Coordinate with Public Affairs for VIP visitors; reserve parking spaces.
• Travel on base for delivery and pick-up of information; use Government vehicle.
• Create spreadsheets and PowerPoint presentations; upload/search documents on SharePoint.
• Assist Government staff and review lower-level secretary work in absence.
• Provide clerical/secretarial support and maintain office equipment.
• Perform on-site tasks like onboarding new employees and data system usage.
• Establish SOPs for clerical tasks; demonstrate professional communication.
• Assist visually impaired staff with clerical tasks and document handling.
• Read and sign documents; complete electronic training; timekeeping entry.
• Enter data into automated business applications (CIPA, PA, NSWCDD trackers).
• Research innovative solutions to improve independence.

Skills

Typing 40 wpm

MS Office

Adobe

Communication

Multitasking

Independent work

Phone etiquette

Clerical skills

Tools

MS Office suite

Adobe

Job description

AMO, an Akima company, seeks a detail-oriented Secretary II with an Interim Secret or higher to support NSWCDD operations in Dahlgren, VA. The role involves phone screening, visitor management, document processing, and extensive clerical duties in a government setting.

The successful candidate will maintain filing systems, coordinate with Public Affairs for VIP visits, process timecards, and use Navy ERP for records. Strong MS Office and typing skills required.