Executive Assistant

Catalyst Valley Group; Kansas City (MO); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Comprehensive health insurance

Employer matching retirement plan

Professional development opportunities

Flexible work schedule

Generous paid time off

Job summary

Catalyst Valley Group in Kansas City, MO is seeking an Executive Assistant to manage calendars, prepare documents, and coordinate meetings in a professional office setting.

Responsibilities include travel planning, board materials, and confidential file management, with opportunities for growth through professional development and a collaborative team environment.

Qualifications

• At least 3 years of experience as an Executive Assistant.
• Bachelor's degree in business or related field.
• Proficiency in Microsoft Office Suite.
• Strong organizational and time-management abilities.
• Experience in financial consulting is a plus.

Responsibilities

• Manage the executive's calendar, including scheduling meetings, coordinating travel arrangements, and preparing agendas.
• Assist with the preparation of board materials, including meeting minutes, presentations, and reports.
• Handle correspondence, both internal and external, ensuring timely and accurate responses.
• Maintain and update the executive's files and records, ensuring confidentiality and organization.
• Coordinate with various departments to gather information and support decision-making processes.
• Assist with the management of office logistics, including ordering supplies and managing office expenses.
• Provide administrative support for special projects and events as needed.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Education

Bachelor's degree in Business Administration / Office Management

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

Catalyst Valley Group, a financial consulting and investment management firm, is seeking an Executive Assistant in Kansas City, MO. This full-time position offers a negotiable salary and is open until November 22, 2026.

As an Executive Assistant, you will manage executive calendars, prepare documents, and coordinate meetings. You will also handle travel arrangements and maintain office supplies. Your role involves assisting with financial reports and ensuring compliance with regulations.

You will work closely with the executive team in a professional office environment in Kansas City, MO. The workplace is known for its collaborative atmosphere and commitment to excellence.

Benefits

• Comprehensive health insurance coverage
• A retirement plan with employer matching contributions
• Opportunities for professional development, such as workshops, training programs, and access to industry conferences
• Flexible work schedule
• Generous paid time off

To excel in this role, you should have at least 3 years of experience as an Executive Assistant. Proficiency in Microsoft Office Suite is essential. Strong organizational skills and attention to detail are required. Experience in financial consulting is a plus.

Responsibilities

• Manage the executive's calendar, including scheduling meetings, coordinating travel arrangements, and preparing agendas.
• Assist with the preparation of board materials, including meeting minutes, presentations, and reports.
• Handle correspondence, both internal and external, ensuring timely and accurate responses.
• Maintain and update the executive's files and records, ensuring confidentiality and organization.
• Coordinate with various departments to gather information and support decision-making processes.
• Assist with the management of office logistics, including ordering supplies and managing office expenses.
• Provide administrative support for special projects and events as needed.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role, preferably in a financial consulting or investment management firm.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to work effectively with executives and across departments.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Attention to detail and the ability to handle confidential information with discretion.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Experience with financial software and tools is a plus.