Administrative Assistant

Catalyst South Partners; Dallas (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

401(k) or Pension Plan

Professional Development Opportunities

Job summary

Catalyst South Partners, a leading energy-focused investment firm based in Dallas, TX, is seeking an Administrative Assistant to support our operations. The role offers a salary of $42,000 to $51,788 per year and is open until November 23, 2026.

You will manage office operations, travel arrangements, and document preparation to ensure smooth operations. Based in Dallas, TX, this full-time position requires a high school diploma or equivalent and at least one year of administrative experience.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum of 2 years of administrative or clerical experience, preferably in finance or investments.
• Strong organizational and time-management skills with the ability to meet deadlines.
• Excellent communication and interpersonal skills, able to work with a diverse team.
• Proficiency in Microsoft Office Suite; familiarity with CRM systems is a plus.

Responsibilities

• Manage office calendar, schedules, and travel arrangements for the investment team.
• Prepare and distribute meeting materials, agendas, presentations, and follow-up documents.
• Handle incoming/outgoing correspondence (emails, calls, mail) professionally and promptly.
• Maintain and update office records, contracts, financial documents, and files.
• Provide data entry, research, and general clerical support to the investment team.
• Assist with organization and coordination of events, conferences, and gatherings.

Skills

Organizational skills

Communication skills

MS Office proficiency

Education

Bachelor's degree in Business Administration

Tools

CRM systems

Microsoft Office

Job description

Catalyst South Partners, a leading energy-focused investment firm based in Dallas, TX, is seeking a motivated and detail-oriented Administrative Assistant to support our operations. This full-time role offers a salary range of $42,000 to $51,788 and is open until November 23, 2026.

As an Administrative Assistant, you will manage office operations, including scheduling appointments, coordinating travel arrangements, and maintaining office supplies. You will also assist with document preparation, data entry, and general administrative tasks to ensure smooth operations.

You will work in a collaborative environment with the Catalyst South Partners team in Dallas, TX. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced setting.

The salary for this position ranges from $42,000 to $51,788 per year, providing a competitive base pay that can be supplemented by various benefits. Employees may be eligible for comprehensive health insurance plans that cover medical, dental, and vision care, ensuring their well-being and that of their families. Additionally, retirement plans such as a 401(k) or pension scheme may be offered, helping employees save for their future. Professional development opportunities, including training programs, workshops, and access to online courses, can enhance skills and knowledge, fostering career growth within the organization.

To be successful in this role, you should have a high school diploma or equivalent, and at least one year of administrative experience. Strong organizational skills, proficiency in Microsoft Office Suite, and the ability to work independently are also required.

Join us in driving innovation and sustainability in the energy industry, where your expertise and passion can make a significant impact. Our team is dedicated to advancing renewable energy solutions and reducing carbon footprints, and we believe that your skills and experience align perfectly with our mission. By submitting your application, you are taking the first step towards a rewarding career in a field that is crucial for the future of our planet. We look forward to reviewing your application and potentially welcoming you to our dynamic and forward-thinking organisation.

What you will do:

• Manage the office calendar, schedules, and travel arrangements for the investment team.
• Assist with the preparation and distribution of meeting materials, including agendas, presentations, and follow-up documents.
• Handle incoming and outgoing correspondence, including emails, calls, and mail, with a focus on maintaining a high level of professionalism and responsiveness.
• Maintain and update office records, including contracts, financial documents, and other administrative files.
• Provide administrative support to the investment team, including data entry, research, and other clerical tasks.
• Assist with the organization and coordination of events, conferences, and other professional gatherings.

What we need:

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 2 years of experience in an administrative or clerical role, preferably in a financial or investment environment.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work well with a diverse team.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with CRM systems and other office management software is a plus.