Executive Assistant

Talentify; San Francisco (CA); On-site; USD 70,000 - 105,000; Full time

Benefits offered by this job

Health benefits

Referral program

Growth opportunities

Job summary

Talentify in San Francisco is seeking an Executive Assistant to provide confidential administrative and secretarial support to senior leaders. The role involves handling reports, correspondence, travel arrangements, and maintaining governance through compliance and risk controls.

The ideal candidate will have proven administrative experience, excellent typist skills, and strong organizational and communication abilities to manage priorities with minimal supervision.

Qualifications

• Proven administrative or secretarial experience.
• Strong typing capability and PC skills.
• Excellent customer service, problem-solving and organizational skills.

Responsibilities

• Provide confidential administrative and secretarial support aligned to the needs of the assigned area.
• Research information and data then maintain department records and filing systems.
• Develop and produce reports and presentations for senior stakeholders.
• Produce letters, reports, memoranda, forms and schedules using PC-based software packages or other typing equipment.
• Compose written materials from general outlines or using your own initiative as appropriate.
• Schedule appointments and meetings then arrange travel accommodations.
• Screen mail, correspondence, phone calls and visitors then take appropriate action using initiative and judgement.
• Embed compliance and operational risk controls in line with client and regulatory standards and policies.
• Partner closely with leaders and teams to keep priorities moving through effective planning, communication and follow-up.
• Help maintain strong governance through consistent attention to compliance and operational risk controls.

Skills

Administrative experience

Typing

Customer service

Organization

Communication

Tools

Microsoft Office

Job description

Our client, a Banking And Financial Services company, is looking for an Executive Assistant for their San Francisco, CA location.

Responsibilities

• Complete confidential administrative and secretarial support activities aligned to the needs of the assigned area
• Research information and data then maintain department records and filing systems
• Develop and produce reports and presentations for senior stakeholders
• Produce letters, reports, memoranda, forms and schedules using PC-based software packages or other typing equipment
• Compose written materials from general outlines or using your own initiative as appropriate
• Schedule appointments and meetings then arrange travel accommodations
• Screen mail, correspondence, phone calls and visitors then take appropriate action using initiative and judgement
• Embed compliance and operational risk controls in line with client and regulatory standards and policies
• Partner closely with leaders and teams to keep priorities moving through effective planning, communication and follow-up.
• Help maintain strong governance through consistent attention to compliance and operational risk controls.

Requirements

• Bring proven administrative or secretarial experience or equivalent
• Demonstrate strong typing capability and proficiency with personal computers as well as relevant systems and software packages
• Apply strong customer service, problem-solving and organizational skills in day-to-day delivery
• Anticipate senior or executive manager needs and prioritize effectively across competing requests
• Operate independently and handle a broad set of responsibilities with minimal day-to-day guidance
• Communicate effectively with all levels of personnel in a courteous and efficient manner
• Exercise discretion when handling confidential matters
• Apply extensive knowledge of company policies and practices or bring equivalent demonstrable experience
• If you're looking for a role where your work enables senior leaders to stay focused on the decisions that matter this is an opportunity to make a visible impact every day.

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities