Executive Admin & Office Operations Specialist

Willow Premier Solutions; Louisville (KY); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Paid time off (vacation, sick leave, &

Holidays

Tuition reimbursement

Professional development workshops

Job summary

Willow Premier Solutions in Louisville, KY seeks an organized Secretary to support executives and manage daily office tasks. The role emphasizes scheduling, travel coordination, correspondence, and report preparation in a collaborative environment.

The ideal candidate has at least 2 years in an administrative or secretarial role, strong MS Office skills, and outstanding communication and organizational abilities.

Qualifications

• Bachelor's degree preferred in business administration or related field.
• Minimum 2 years of administrative/secretarial experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Excellent organizational and time-management skills.

Responsibilities

• Manage office administrative tasks such as scheduling, correspondence, and document management.
• Provide exceptional customer service to clients and internal teams.
• Coordinate meetings and travel arrangements.
• Maintain office supplies inventory and order as needed.
• Assist with data entry and basic bookkeeping tasks.
• Handle incoming calls, emails, and messages professionally.
• Support HR with recruitment and onboarding processes.
• Ensure compliance with company policies and procedures.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Microsoft Office proficiency

Education

Bachelor's degree in related field (preferably Business Administration)

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Willow Premier Solutions in Louisville, KY seeks an organized Secretary to support executives and manage daily office tasks. The role emphasizes scheduling, travel coordination, correspondence, and report preparation in a collaborative environment.

The ideal candidate has at least 2 years in an administrative or secretarial role, strong MS Office skills, and outstanding communication and organizational abilities.