Secretary

Cobalt Central Solutions; El Paso (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Job summary

Cobalt Central Solutions in El Paso, TX is seeking a detail-oriented Secretary for a full-time role. You will manage office files, schedule meetings, and handle correspondence to support the team. The position requires proficiency in Microsoft Office Suite or Google Workspace, excellent organization, and strong communication.

Travel arrangements and CRM maintenance are also part of the job. You will join a professional office environment dedicated to efficiency and accuracy, with a comprehensive

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of secretarial or administrative experience.
• Proficiency with Microsoft Office Suite.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Attention to detail and accuracy.

Responsibilities

• Manage and maintain office files, documents, and records.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
• Handle incoming and outgoing correspondence (emails, calls, mail).
• Assist with preparation of reports, presentations, and admin materials.
• Maintain and update CRM and company database.
• Provide clerical support including data entry and filing.
• Assist with organizing company events and conferences.
• Ensure compliance with company policies and applicable laws.

Skills

Excellent organizational skills

Strong communication skills

Proficiency in Microsoft Office Suite

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Google Workspace

Job description

Cobalt Central Solutions, an IT company, is hiring a Secretary in El Paso, TX, for full-time work. The role offers a salary range of $42,000 to $54,109.

As Secretary, you will manage office supplies, schedule meetings, and handle correspondence. You will also assist with travel arrangements and maintain office records.

You will work in a team environment at our office in El Paso, TX. The workplace is professional and supports our company's goals.

The salary range for this position is between $42,000 and $54,109 per year, which is typical for entry-level roles in the industry. Employees can expect a comprehensive benefits package that includes health insurance, which covers a range of medical services, paid time off for vacations, sick days, and personal reasons, and a retirement plan to help them save for their future. These benefits are designed to support employees' overall well-being and financial security.

To excel in this role, you must possess a high level of organization and attention to detail. Your ability to manage multiple tasks efficiently and meet deadlines is crucial. Experience with office software such as Microsoft Office Suite or Google Workspace is a must, as it will enable you to create, edit, and manage documents, spreadsheets, and presentations effectively. Strong communication skills are essential, as you will need to collaborate with team members, clients, and stakeholders to convey information clearly and concisely. Whether through written correspondence, verbal presentations, or email exchanges, your ability to articulate ideas and listen actively will be vital to your success in this position.

Key Responsibilities

• Manage and maintain office files, documents, and records in a secure and organized manner.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist with the preparation of reports, presentations, and other administrative materials.
• Maintain and update the company's database and customer relationship management (CRM) system.
• Provide clerical support to the team, including data entry, filing, and other administrative tasks.
• Assist with the organization and planning of company events and conferences.
• Ensure compliance with company policies and procedures, as well as relevant laws and regulations.

Requirements

• High school diploma or equivalent.
• Minimum of 2 years of experience in a secretarial or administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to work well under pressure and meet deadlines.
• Attention to detail and accuracy in work.
• Knowledge of customer service and relationship management.