Secretary

GetJobSmart; El Paso (TX); On-site; USD 42,000 - 53,000; Full time

Benefits offered by this job

Health insurance

401(k) or pension plan

Paid time off

Job summary

Flint East Inc. in El Paso, TX is seeking a full-time Secretary to support logistics and supply chain operations.

You will handle correspondence, schedule meetings, manage office records, and assist with data entry, filing, and coordination with clients and colleagues. This role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage multiple tasks.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in secretarial/administrative role preferred.
• Proficiency with Microsoft Office Suite required.

Responsibilities

• Manage incoming/outgoing correspondence (emails, calls, mail).
• Schedule meetings and maintain office calendar.
• Prepare meeting materials (agendas, minutes, presentations).
• Order supplies, manage inventory, and handle office budget.
• Provide clerical support to management including reports and data entry.
• Handle payroll and benefits administration tasks in compliance with regulations.
• Maintain confidentiality and security of sensitive information.

Skills

Organizational skills

Communication

Teamwork

Attention to detail

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Flint East Inc. is seeking a Secretary to join our logistics and supply chain management team in El Paso, TX. This full-time position offers a salary range of $42,000 to $53,362. The role involves managing office operations and serving as the primary contact for clients and colleagues.

As Secretary, you will handle incoming and outgoing correspondence, schedule meetings and appointments, and manage office supplies. You will also assist with data entry, filing, and maintaining office records. Your duties include greeting visitors, answering phones, and providing administrative support to the team.

You will work in a collaborative environment with a team of professionals in our El Paso, TX office. The workplace is known for its supportive culture and opportunities for career advancement. The city offers a vibrant lifestyle with a mix of business and leisure activities.

The annual salary for this position is competitive, ranging from $42,000 to $53,362. This compensation reflects the responsibilities and skills required for the role, ensuring that the candidate is fairly rewarded for their contributions. In addition to the salary, the position offers a comprehensive benefits package that includes health insurance, which covers medical, dental, and vision care, providing peace of mind for the employee and their family. The company also provides retirement plans, such as a 401(k) or pension scheme, to help employees save and plan for their future. Paid time off is another benefit, allowing employees to take vacation days, sick leave, and holidays, ensuring a healthy work-life balance. Furthermore, the position may offer additional perks such as professional development opportunities, which could include training programs, workshops, or certifications to enhance the employee's skills and advance their career. The company also fosters a supportive work environment, promoting collaboration, open communication, and mutual respect among team members. This environment encourages employees to grow both personally and professionally, leading to a more fulfilling and satisfying work experience.

To excel in this role, you should have strong organizational skills and proficiency in Microsoft Office Suite. Experience with logistics or administrative support is a plus. The ability to communicate effectively and manage multiple tasks is essential. A high school diploma or equivalent is required.

• Manage incoming and outgoing correspondence, including emails, phone calls, and mail, with a high level of accuracy and efficiency.
• Schedule meetings and appointments, and maintain an up-to-date calendar for the office.
• Assist with the preparation of meeting materials, including agendas, minutes, and presentations.
• Handle office administrative tasks, such as ordering supplies, maintaining inventory, and managing the office budget.
• Provide clerical support to the management team, including preparing reports, managing databases, and assisting with data entry.
• Handle payroll and benefits administration tasks, ensuring compliance with local and federal regulations.
• Maintain the confidentiality and security of sensitive information, adhering to our company's policies and procedures.
• High school diploma or equivalent, with a minimum of 2 years of experience in a secretarial or administrative role.
• Proficient in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients, colleagues, and management.
• Strong organizational skills, with the ability to manage multiple tasks and prioritize workload effectively.
• Attention to detail, with the ability to maintain accuracy and precision in all administrative tasks.
• Familiarity with payroll and benefits administration software and procedures.
• Ability to work independently and as part of a team, with a flexible and adaptable approach to changing priorities and demands.