Secretary

U.S. Department of Veterans Affairs; Columbia Township (MO); Presencial; USD 45 000 - 59 000; Tempo integral

Resumo da oferta

U.S. Department of Veterans Affairs seeks a Secretary to the Chief of Facilities Management Services at the Harry S. Truman Memorial Veterans Hospital. The role provides day-to-day administrative and clerical support to help FM achieve its goals.

The secretary screens calls, manages calendars, coordinates travel, and maintains records and correspondence in support of FM operations. Working hours are Monday through Friday, 7:30am to 4:00pm, with on-site duties in Columbia, MO.

Qualificações

• Duties include screening and responding to telephone calls, visitors, and information requests.
• Reviews and edits outgoing correspondence for clarity, grammar, accuracy, formatting, and policy compliance.
• Manages calendars, schedules appointments, coordinates travel and conferences, and records/distributes meeting minutes.
• Monitors personnel actions and tracks performance appraisals, evaluations, and due dates.

Responsabilidades

• Screens and responds to telephone calls, visitors, and information requests while providing guidance per FM policies.
• Reviews and edits outgoing correspondence for clarity, grammar, accuracy, formatting, and policy compliance.
• Manages calendars, schedules appointments, coordinates travel and conferences, and records/distributes meeting minutes.
• Attends committee meetings, records and distributes minutes, tracks follow-up actions and ensures tasks are completed.

Conhecimentos

Phone screening

Calendar management

Travel coordination

Minutes taking

Timekeeping

Filing systems

Descrição da oferta de emprego

• Department: Department of Veterans Affairs

This position serves as secretary to the Chief, Facilities Management Services(FM) within the Harry S. Truman Memorial Veterans Hospital. The secretary is responsible for providing a variety of day-to-day administrative and clerical support activities in a manner that facilitates effective and efficient attainment of FM goals, objectives, and responsibilities.

Key Responsibilities

Duties include, but may not be limited to the following: Screens and responds to telephone calls, visitors, and information requests while providing guidance consistent with Facilities Management (FM) policies Reviews and edits outgoing correspondence for clarity, grammar, accuracy, formatting, and policy compliance Manages calendars, schedules appointments, coordinates travel and conferences, and records/distributes meeting minutes Monitors personnel actions, coordinates with Human Resources, and tracks performance appraisals, evaluations, and due dates Processes employee clearances for resignations or transfers and prepares Resource Management Council (RMC) proposals Establishes and maintains filing systems, manuals, and background materials to ensure compliance with VA regulations and timely completion of FM reports Coordinates office supplies, equipment, reproduction, and medical media requests by assessing departmental needs and supporting ongoing operations Attends committee meetings, records and distributes minutes, tracks, follow-up action items, and ensures assigned tasks are completed Serves as the designated electronic timecard keeper by maintaining accurate timekeeping records and assisting staff with timekeeping questions and issues Work Schedule: Monday - Friday, 7:30am - 4:00pm Virtual: This is not a virtual position.

Position Description/PD#: Secretary/PD104460 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $45409 – $59031/yr.

What is the application deadline?

Applications close on 2026-10-29.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-24 · Not affiliated with or endorsed by OPM or USAJOBS.gov