Secretary (OA)

U.S. Department of Veterans Affairs

Richmond (VA)

On-site

USD 58,000 - 76,000

Full time

4 days ago

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Job summary

The U.S. Department of Veterans Affairs seeks a Secretary (OA) to support executive office operations at the VA Medical Center Richmond, VA. The role emphasizes precise scheduling, correspondence handling, and high-level administrative coordination to assist the supervisor and staff.

Responsibilities include managing calendars, drafting official communications, and ensuring compliance with policies. The position operates on a standard weekday schedule with no telework, supporting veteran health

Qualifications

Excellent communication and organizational skills.
Experience scheduling and managing calendars.
Ability to prepare official correspondence and briefs.
Proficiency with standard office software.

Responsibilities

Exercising calendar control and scheduling with authority for time commitments.
Process correspondence for review, approval, and signature per regulations.
Prepare official letters and reports using a PC and diverse software.
Provide briefing material and recommendations to the supervisor.
Maintain records on civilian dignitaries and assist with staff coverage.
Work schedule: Mon-Fri, 8:00 AM - 4:30 PM; telework is not available.

Skills

Communication

Organization

Calendar management

Scheduling

Documentation

Verbal skills

Education

Transcript required

Foreign education evaluation

Tools

Microsoft Word

Microsoft Office

Scheduling software

Job description

Department: Department of Veterans Affairs

This position is located in the Veterans Administration (VA), Veterans Health Administration (VHA), Mid Atlantic Health Care Network (VISN 6), VA Medical Center Richmond Virginia Executive office.

Key Responsibilities

Major Duties include but are not limited to: Excellent communication skills and exemplary organizational skills strongly preferred Exercises control over supervisor's appointments with complete authority for commitments of time Makes appointments; cancels and accepts invitations; checks requirements for engagements. Maintains a calendar of future events for up to the next 12 months Scheduling conferences involving a large number of staff.

Receives and processes all correspondence and documents transmitted through the Executive Office for review, approval, and signature, establishing controls on certain items. Ensures correspondence conforms to regulations and special policies of the Medical Center, is in proper formant, contains correct grammar, and if applicable, that staff coordination has been completed.

Composes and types, in final form, official correspondence based on a knowledge of supervisor's views, desires, and past precedent cases; and form verbal instructions, prepares special reports, data, or correspondence using a personal computer with a wide variety of software. Assumes responsibility for ensuring requests for action or information from the Executive Office are made known to the responsible personnel on order to satisfy the request.

Monitors resulting activities for the purpose of briefing the supervisor, and decides whether matters should be brought to the supervisor by providing accurate, timely information and advice on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instructions for the VAMC. Reviews communications and develops standard paragraph and form letters Provides coverage for other executive level administrative supports staff as needed.

Maintains a historical file of the names and background information of civilian dignitaries in the surrounding communities with whom supervisor communicates. Received telephone calls and greets visitors to the office. Maintains timecards, initiates personnel actions and overtime actions, and ensures appraisals, standards, etc., are done on a timely basis for the supervisor's subordinate staff.

Work Schedule: Monday - Friday, 8:00 AM - 4:30 PM (hours may vary depending on department need). Telework: NO Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD000000 Relocation/Recruitment Incentives: NO

Requirements & Education

There is no educational substitution at this grade level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $58374 – $75883/yr.

What is the application deadline?

Applications close on 2026-10-29.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.