Secretary

U.S. Department of Veterans Affairs; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

The U.S. Department of Veterans Affairs, Harry S. Truman Memorial Veterans Hospital, seeks a secretary to the Chief of Facilities Management Services.

The role provides day-to-day administrative and clerical support to facilitate FM goals and operations in a fast-paced hospital environment. Applicants must show one year of specialized experience and meet time-in-grade requirements for GS-6; duties include reception, typing, calendar management, agendas, minutes, records, and travel/logistics

Qualifications

• One year of specialized experience equivalent to at least the GS-5 in federal service.
• Experience in reception, typing, preparing agendas and minutes, and maintaining records.

Responsibilities

• Provide day-to-day administrative and clerical support to FM, helping meet goals.
• Maintain calendars for the Chief and FM leadership, schedule appointments and travel.
• Receive visitors and phone calls, route information, and maintain time and attendance records.

Skills

Receptionist experience

Typing correspondence

Calendar management

Timekeeping

Records maintenance

Job description

This position serves as secretary to the Chief, Facilities Management Services(FM) within the Harry S. Truman Memorial Veterans Hospital. The secretary is responsible for providing a variety of day-to-day administrative and clerical support activities in a manner that facilitates effective and efficient attainment of FM goals, objectives, and responsibilities. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/29/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: working as a receptionist, typing correspondence, reports and hospital policies; preparing agendas and taking minutes; maintaining control records; maintaining time and attendance records; and control point experience, maintains the calendar for the Chief, Assistant Chief/Plant Manager, and Projects Engineer; schedules appointments, training, travel, conferences, and administrative responsibilities, ensuring there are no conflicts, receives and screens all telephone calls and visitors for the purpose of the contact; provides requested information, makes decisions, or offers advice in line with FM policies.. The experience may have been obtained in private industry, local government, as a volunteer, etc.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.