Secretary (OA)

Veterans Health Administration; Houston (TX); On-site; USD 64,000 - 84,000; Full time

Job summary

The Veterans Health Administration in Houston, TX is seeking an Executive Secretary to the Office of the Deputy Medical Center Director (DMCD). You will provide principal clerical and administrative support to DMCD and advise service line secretaries on related issues.

Responsibilities include coordinating schedules, managing correspondence, ensuring deadlines, and supporting office programs. You will organize training, maintain knowledge of VA policies, and help staff navigate administrative

Responsibilities

• Performs coordinating and supportive responsibilities to ensure effective functioning of clerical processes that directly support the Deputy Medical Center Director
• Coordinate and collaborate with service lines under DMCD and ensures activities such as Safety, Correspondence, Congressional Response, Action Items, and related requirements are executed timely and professionally
• Develops recurring schedules for activities specific to the DMCD
• Coordinate office coverage during staff meetings, staff trainings, and office programs
• Maintains current knowledge of Medical Center, VISN, VACO policies, procedures and directives to answer questions from clerical and administrative support staff and provides expert advice on administrative matters based upon VA and local policies and procedures
• Responsible for the management of day to day administrative activities for the Office of DMCD
• Responsible for correspondence preparation, and appropriate administrative functions and advise administrative staff of all services under DMCD
• Organize annual training and learning sessions encompassing all DMCD Administrative Assistants and Secretaries
• Coordinate documents requiring DMCD signature
• Receive and screen correspondence, mail and electronic mail prior to distribution for suspense dates and establish controls for the DMCD to ensure all VISN and VACO mandated deadlines are met
• Work Schedule: Monday- Friday, 7:30am-4:00pm (subject to change based on agency needs)
• Virtual: This is not a virtual position.

Job description

• Department: Department of Veterans Affairs

The position serves as the Executive Secretary to the Office of the Deputy Medical Center Director (DMCD) and is the principal clerical and administrative support duties concerning administrative policies and procedures for the DMCD and advises service line secretaries/administrative officers on related issues

Key Responsibilities

Performs coordinating and supportive responsibilities to ensure effective functioning of clerical processes that directly support the Deputy Medical Center Director Coordinate and collaborate with service lines under DMCD and ensures activities such as Safety, Correspondence, Congressional Response, Action Items, and related requirements are executed timely and professionally Develops recurring schedules for activities specific to the DMCD Coordinate office coverage during staff meetings, staff trainings, and office programs Maintains current knowledge of Medical Center, VISN, VACO policies, procedures and directives to answer questions from clerical and administrative support staff and provides expert advice on administrative matters based upon VA and local policies and procedures Responsible for the management of day to day administrative activities for the Office of DMCD Responsible for correspondence preparation, and appropriate administrative functions and advise administrative staff of all services under DMCD Organize annual training and learning sessions encompassing all DMCD Administrative Assistants and Secretaries Coordinate documents requiring DMCD signature Receive and screen correspondence, mail and electronic mail prior to distribution for suspense dates and establish controls for the DMCD to ensure all VISN and VACO mandated deadlines are met Work Schedule: Monday- Friday, 7:30am-4:00pm (subject to change based on agency needs) Virtual: This is not a virtual position.

Requirements & Education

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $64446 – $83777/yr.

What is the application deadline?

Applications close on 2026-10-19.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.