Executive Secretary, Facilities Management

U.S. Department of Veterans Affairs; Columbia Township (MO); On-site; USD 45,000 - 59,000; Full time

Job summary

U.S. Department of Veterans Affairs seeks a Secretary to the Chief of Facilities Management Services at the Harry S. Truman Memorial Veterans Hospital. The role provides day-to-day administrative and clerical support to help FM achieve its goals.

The secretary screens calls, manages calendars, coordinates travel, and maintains records and correspondence in support of FM operations. Working hours are Monday through Friday, 7:30am to 4:00pm, with on-site duties in Columbia, MO.

Qualifications

• Duties include screening and responding to telephone calls, visitors, and information requests.
• Reviews and edits outgoing correspondence for clarity, grammar, accuracy, formatting, and policy compliance.
• Manages calendars, schedules appointments, coordinates travel and conferences, and records/distributes meeting minutes.
• Monitors personnel actions and tracks performance appraisals, evaluations, and due dates.

Responsibilities

• Screens and responds to telephone calls, visitors, and information requests while providing guidance per FM policies.
• Reviews and edits outgoing correspondence for clarity, grammar, accuracy, formatting, and policy compliance.
• Manages calendars, schedules appointments, coordinates travel and conferences, and records/distributes meeting minutes.
• Attends committee meetings, records and distributes minutes, tracks follow-up actions and ensures tasks are completed.

Skills

Phone screening

Calendar management

Travel coordination

Minutes taking

Timekeeping

Filing systems

Job description

U.S. Department of Veterans Affairs seeks a Secretary to the Chief of Facilities Management Services at the Harry S. Truman Memorial Veterans Hospital. The role provides day-to-day administrative and clerical support to help FM achieve its goals.

The secretary screens calls, manages calendars, coordinates travel, and maintains records and correspondence in support of FM operations. Working hours are Monday through Friday, 7:30am to 4:00pm, with on-site duties in Columbia, MO.