Administrative Secretary & Office Coordinator

Jasper Ridge Inc.; Buffalo (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Jasper Ridge Inc. in Buffalo, NY is seeking a detail-oriented Secretary to join our team. This full-time role focuses on scheduling, correspondence, and maintaining office records to keep operations running smoothly.

Applicants should have at least a high school diploma, 2 years of administrative experience, and proficiency with Microsoft Office. Strong organization and communication skills are essential, with a collaborative approach to work with internal teams and external vendors.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of experience in a secretarial or administrative role.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with logistics and supply chain management is a plus.

Responsibilities

• Manage and maintain office records, including correspondence, reports, and files.
• Schedule meetings, appointments, and travel arrangements for executives and staff.
• Provide administrative support to the management team, including preparing agendas, minutes, and reports.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Coordinate with various departments to ensure smooth and efficient office operations.
• Assist in the preparation of travel itineraries and related documentation.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Communication

Time management

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Jasper Ridge Inc. in Buffalo, NY is seeking a detail-oriented Secretary to join our team. This full-time role focuses on scheduling, correspondence, and maintaining office records to keep operations running smoothly.

Applicants should have at least a high school diploma, 2 years of administrative experience, and proficiency with Microsoft Office. Strong organization and communication skills are essential, with a collaborative approach to work with internal teams and external vendors.