Secret-Clearance Office Manager & Executive Support

Mano Lani LLC.; Florida; On-site; USD 67,000 - 76,000; Full time

Job summary

Mano Lani LLC is seeking an experienced Office Manager to support SSP Headquarters in Cape Canaveral, FL. This full-time, on-site role handles administrative duties, records management, and meeting coordination for an SSP branch.

You will draft technical correspondence, assist with major meetings, and manage security-related information under SSP policy, requiring independent judgment and strict deadlines.

Qualifications

• U.S. citizenship and ability to maintain a Secret security clearance.
• Ability to obtain and maintain a Department of Defense Common Access Card (CAC).
• Associates degree or equivalent is required; Bachelor’s degree preferred.
• 4+ years of administrative experience supporting an office, SES members, or executives.
• Experience scheduling appointments and handling professional emails.
• Sound professional judgment and initiative; ability to work independently under deadlines.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent verbal and written communication skills.

Responsibilities

• Complete required training in Defense Travel System (DTS) and records management.
• Book travel in DTS according to SSP policy.
• Prepare form letters, memoranda, and Navy correspondence per the Navy Correspondence Manual.
• Plan and run meetings; create agendas; take and distribute minutes; follow up on actions.
• Schedule conference rooms, calls, and VTCs; manage calendars.
• Prepare responses to inquiries and assemble briefing materials.
• Handle routine office operations: supplies, printers, phone rosters.
• Process mail per SSP guidelines.

Skills

Verbal & written communication

Independent work

Team collaboration

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Mano Lani LLC is seeking an experienced Office Manager to support SSP Headquarters in Cape Canaveral, FL. This full-time, on-site role handles administrative duties, records management, and meeting coordination for an SSP branch.

You will draft technical correspondence, assist with major meetings, and manage security-related information under SSP policy, requiring independent judgment and strict deadlines.