Executive Office Administrator – Onsite DC, Secret Clearance

Mano Lani LLC.; Washington (District of Columbia); On-site; USD 87,000 - 97,000; Full time

Job summary

Mano Lani LLC is seeking an Office Manager to support Strategic Systems Programs at SSP Headquarters, Washington Navy Yard, DC. This on-site, full-time role provides daily administrative, records management, and coordination support to an assigned SSP branch.

You will write technical correspondence, plan major meetings, manage calendars, process security information, and handle routine office operations while meeting strict deadlines. A DoD CAC and a Secret clearance are required.

Qualifications

• Excellent verbal and written communication skills.
• Proficiency with Microsoft Outlook, Word, PowerPoint and Excel.
• Ability to work independently and meet strict deadlines.
• Experience supporting executives or SES-level staff is a plus.

Responsibilities

• Complete required training in the Defense Travel System (DTS) and records management systems, and provide certificates of completion.
• Book travel in DTS according to SSP travel policy.
• Prepare letters, memoranda, and other business documents per Navy Manual.
• Plan and run meetings from start to finish, set objectives, build agendas, take minutes, and follow up on actions.
• Schedule conference rooms, conference calls, and video teleconferences (VTCs).
• Maintain detailed work unit calendars and manage appointment priorities.
• Prepare responses to external inquiries and assemble briefing materials.
• Handle routine office operations, such as ordering supplies, monitoring printers, and updating phone rosters.
• Process mail according to SSP guidelines.

Skills

Communication skills

Independent work

Education

Associate degree

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Mano Lani LLC is seeking an Office Manager to support Strategic Systems Programs at SSP Headquarters, Washington Navy Yard, DC. This on-site, full-time role provides daily administrative, records management, and coordination support to an assigned SSP branch.

You will write technical correspondence, plan major meetings, manage calendars, process security information, and handle routine office operations while meeting strict deadlines. A DoD CAC and a Secret clearance are required.