Office Manager (Cape Canaveral, FL)

Mano Lani; Florida; Sur place; USD 67 000 - 76 000; Plein temps

Résumé du poste

Mano Lani LLC is seeking an experienced Office Manager to support SSP Headquarters in Cape Canaveral, FL. This full-time, on-site role handles administrative duties, records management, and meeting coordination for an SSP branch.

You will draft technical correspondence, assist with major meetings, and manage security-related information under SSP policy, requiring independent judgment and strict deadlines.

Qualifications

• U.S. citizenship and ability to maintain a Secret security clearance.
• Ability to obtain and maintain a Department of Defense Common Access Card (CAC).
• Associates degree or equivalent is required; Bachelor’s degree preferred.
• 4+ years of administrative experience supporting an office, SES members, or executives.
• Experience scheduling appointments and handling professional emails.
• Sound professional judgment and initiative; ability to work independently under deadlines.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent verbal and written communication skills.

Responsabilités

• Complete required training in Defense Travel System (DTS) and records management.
• Book travel in DTS according to SSP policy.
• Prepare form letters, memoranda, and Navy correspondence per the Navy Correspondence Manual.
• Plan and run meetings; create agendas; take and distribute minutes; follow up on actions.
• Schedule conference rooms, calls, and VTCs; manage calendars.
• Prepare responses to inquiries and assemble briefing materials.
• Handle routine office operations: supplies, printers, phone rosters.
• Process mail per SSP guidelines.

Connaissances

Verbal & written communication

Independent work

Team collaboration

Formation

Associate degree or equivalent

Bachelor's degree preferred

Outils

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Description du poste

Job Title: Office Manager Location: Cape Canaveral, FL

Mano Lani LLC is looking for an Officer Manager to support Strategic Systems Programs at SSP Headquarters, Cape Canaveral, FL. This role is full-time (40 hours per week) and on site. It provides independent daily administrative, records management, and coordination support to an assigned SSP Headquarters branch.

In this role, you will write technical correspondence and reports that leadership uses to make decisions. It also helps plan and runs major meetings, and processes security information under SSP security policy. It suits an experienced administrative professional who works independently, uses sound judgment, and solves problems without close direction while meeting strict deadlines.

Key Responsibilities

• Complete required training in the Defense Travel System (DTS), records management, Navy correspondence, the SSP Mail and Records Tracking System (SMARTS), and the SSP Enterprise Archive System (SEAS), and provide certificates of completion.
• Book travel in DTS according to SSP travel policy and procedures.
• Prepare form letters, memoranda, and other business documents according to the Navy Correspondence Manual.
• Plan and run meetings from start to finish. This includes setting objectives, building agendas, inviting attendees, taking and distributing minutes, and following up on action items.
• Schedule conference rooms, conference calls, and video teleconferences (VTCs).
• Maintain detailed work unit calendars, set appointment priorities, and reschedule or decline appointments and invitations when needed.
• Prepare responses to outside inquiries about assigned projects, and pull together briefing and presentation materials from multiple sources.
• Handle routine office operations, such as ordering supplies, monitoring printer stations, and updating phone rosters.
• Process mail according to SSP correspondence guidelines.

Required Qualifications

• U.S. citizenship and ability to maintain a Secret security clearance.
• Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
• Associates degree or equivalent is required; Bachelors degree is preferred.
• 4+ years of administrative experience, including past support to an office, Senior Executive Service (SES) members, or other executives.
• Experience scheduling appointments and handling professional emails.
• Sound professional judgment and initiative, and the ability to work independently and as part of a team under strict deadlines.
• Skill in formatting, processing, and maintaining records for official documents.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent verbal and written communication skills.

Security

Requires the applicant to possess and maintain an active security clearance for the position. Eligibility requirements include US citizenship.

Physical Requirements

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Possible lifting up to 40 lbs.

Please note: Mano Lani LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.

Mano Lani LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Posted Salary Range

USD $67,000.00 - USD $76,211.20 /Yr.