Navy SSP Office Manager — Admin & Exec Support

US Federal Solutions; Florida; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical / Dental / Vision insurance

Employer 401K with match

PTO

11 Federal Holidays

Voluntary benefits (disability, life,

Job summary

US Federal Solutions, Inc. (USFS) seeks an Administrative Specialist to provide high-level administrative support to the Department of the Navy in Cape Canaveral, FL.

The role requires an active Secret clearance, US citizenship, and proven experience in calendar management, correspondence, and records management. The successful candidate will manage complex schedules, prepare official Navy documents, arrange travel via DTS, and coordinate multi-branch office activities while ensuring compliance

Qualifications

• Associate degree or equivalent education.
• Minimum of four (4) years of professional administrative support or office management experience.
• Previous experience supporting an office, senior executive, or Senior Executive Service personnel.
• Active Secret clearance REQUIRED.
• U.S. citizenship required.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated experience managing calendars, scheduling meetings, preparing correspondence, and maintaining official records.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise independent judgment and maintain confidentiality.

Responsibilities

• Manage daily administrative operations to support SSP offices and branches.
• Prepare Navy correspondence, memoranda, reports, and presentations per Navy policies.
• Maintain filing systems and records in compliance with Navy requirements.
• Coordinate travel using DTS per SSP policies.
• Coordinate office communications and meetings; track action items and deliverables.
• Support scheduling, agendas, and materials for leadership meetings and events.

Skills

Calendar management

Executive support

Written communication

Independent judgment

Confidentiality

Multitasking

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

US Federal Solutions, Inc. (USFS) seeks an Administrative Specialist to provide high-level administrative support to the Department of the Navy in Cape Canaveral, FL.

The role requires an active Secret clearance, US citizenship, and proven experience in calendar management, correspondence, and records management. The successful candidate will manage complex schedules, prepare official Navy documents, arrange travel via DTS, and coordinate multi-branch office activities while ensuring compliance