Seasonal Administrative Assistant

Springwater Insurance Group; Washington; On-site; USD 32,000 - 42,000; Full time

Job summary

Springwater Insurance Group is seeking a Seasonal Administrative Assistant to support our office operations during peak enrollment season. This role helps keep client communications and day-to-day administrative tasks running smoothly.

Responsibilities include answering and routing phone calls, scheduling client meetings, recording client information, and welcoming clients to the office. The ideal candidate is organized, detail-oriented, proactive, with 1–2+ years of relevant experience and

Qualifications

• 1–2+ years of administrative or reception experience in a fast-paced office environment.
• Professional, friendly phone etiquette with clear written communication for client correspondence.
• Experience using Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Attention to detail when capturing, entering, and updating confidential client information.

Responsibilities

• Answer and route phone calls.
• Schedule client meetings.
• Record client information accurately.
• Greet clients and assist in the office.
• Maintain organized files and digital records.

Skills

Phone etiquette

Written communication

Attention to detail

Time management

Reliability

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Google Workspace

Job description

Job Description

Job Description

We are seeking an organized, detail-oriented, and proactive Seasonal Administrative Assistant to support our office operations during our peak enrollment season. This role is foundational to keeping our client communications and office running smoothly.

The position will encompass many aspects of the day to day office operations including answering and routing phone calls, scheduling client meetings, recording client information, and greeting clients into the office.

Qualifications & Skills

Required:

• Experience: 1–2+ years of administrative, reception, or customer service experience in a fast-paced office environment.
• Communication Skills: Professional, friendly, and clear phone etiquette with strong written communication skills for client correspondence.
• Tech-Savvy: Tech-literate with hands-on experience using Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Data Accuracy: Attention to detail when capturing, entering, and updating confidential client information into digital systems.
• Organizational Ability: Strong time-management skills with the ability to prioritize tasks, multitask, and stay calm under peak-season volume.
• Reliability: Dependable attendance and punctuality during crucial business hours.

Preferred:

• Experience using a Customer Relationship Management (CRM) database.
• Previous experience in an intake, scheduling, or high-volume client interaction setting.