Administrative Assistant

Saisons Skin Care Salon | Spa; Hingham (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

Saisons Skin Care Salon | Spa in Massachusetts is seeking an Administrative Assistant to serve as the backbone of daily operations, welcoming clients, handling calls, and providing professional support to staff. You will manage front desk duties, coordinate calendars, prepare and format documents in Google Docs/Sheets, and assist with data entry in Olliv for financial records.

Ideal candidates bring prior office experience, strong organizational and tech skills, and a customer-service mindset,

Qualifications

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.
• Proficiency in Google, Canva, and booking software; strong computer literacy and technical proficiency is a plus.
• Experience with data entry, proofreading, and document formatting to ensure accuracy and professionalism.
• Ability to operate phone systems with excellent phone etiquette.
• Strong organizational skills with the ability to prioritize tasks in a fast-paced setting.
• Previous experience in customer support or hospitality is highly desirable.
• Personal assistant or calendar management experience is a plus.

Responsibilities

• Manage front desk operations, including greeting visitors, answering phone, and directing calls with professional etiquette.
• Coordinate calendar management and scheduling for team members, ensuring efficient time management.
• Prepare, proofread, and organize documents using Google applications such as Docs and Sheets.
• Handle data entry tasks accurately within spreadsheets and databases like Olliv for financial record keeping.
• Support office management tasks including filing, organizing supplies, maintaining office equipment, and inventory.
• Provide excellent customer service by assisting clients and visitors with inquiries and support needs.
• Assist with clerical duties such as photocopying, faxing, mailing, and maintaining organized filing systems.

Skills

Organization

Calendar management

Customer service

Attention to detail

Tools

Google Docs/Sheets

Canva

Booking software

Olliv databases

Job description

Administrative Assistant

Job Description

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster a productive, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant professional setting.

Duties

• Manage front desk operations, including greeting visitors, answering phone, and directing calls with professional phone etiquette
• Coordinate calendar management and scheduling for team members, ensuring efficient time management
• Prepare, proofread, and organize documents using Google applications such as Docs, Sheets, and other productivity software
• Handle data entry tasks accurately within spreadsheets and databases like Olliv for financial record keeping
• Support office management tasks including filing, organizing supplies, maintaining office equipment, and inventory
• Provide excellent customer service by assisting clients and visitors with inquiries and support needs
• Assist with clerical duties such as photocopying, faxing, mailing, and maintaining organized filing systems

Requirements

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures
• Proficiency in Google, Canva, and booking software along with strong computer literacy and technical proficiency is a plus
• Experience with data entry, proofreading, and document formatting to ensure accuracy and professionalism is a plus
• Ability to operate phone systems confidently while demonstrating excellent phone etiquette
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting
• Previous experience in customer support or hospitality is highly desirable
• Personal assistant or calendar management experience is a plus

Join us in this energetic role where your organizational talents will shine! We value proactive individuals who thrive on helping others succeed. Bring your enthusiasm for office management, technical skills, and commitment to excellence - together we'll create an efficient environment that empowers everyone to do their best work.