Administrative Assistant

Calpion/Plutus Health; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Calpion/Plutus Health is seeking a highly energetic Administrative Assistant to provide executive support, office coordination, and facilitate cross-functional collaboration. The ideal candidate will thrive in a fast-paced environment, demonstrating initiative and professionalism while juggling multiple responsibilities. Key responsibilities include managing executive calendars, supporting HR, and creating reports across departments.

Qualifications

• Bachelor’s degree or equivalent experience.
• Proven ability to multitask and prioritize in a high-pressure environment.
• Strong interpersonal, customer service, and communication skills.

Responsibilities

• Serve as the first point of contact and direct calls professionally.
• Manage executive calendars and emails.
• Coordinate with IT and marketing teams to resolve issues.

Skills

Multitasking

Interpersonal Skills

Customer Service

Communication Skills

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

About the Role

We are seeking a
highly energetic and sharp Administrative Assistant
to join our dynamic team. This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and can juggle multiple responsibilities with precision and professionalism. You’ll be the go-to person for executive support, office coordination, and cross-functional collaboration.

Key Responsibilities

• Serve as the first point of contact: screen and direct phone calls with professionalism and urgency.
• Manage executive calendars, emails, and meeting logistics with accuracy and discretion.
• Coordinate with remote IT and marketing teams to resolve issues and support events and campaigns.
• Assist HR with onboarding, recruitment logistics, and employee engagement activities.
• Handle customer escalations with tact and timely follow-up.
• Support Accounts Receivable, Accounts Payable, Tax and other and finance related workflows
• Support contract, legal related documentation and workflows.
• Create and consolidate reports using Excel and other tools across departments.
• Provide local administrative support, including office supplies, vendor coordination, and leadership assistance.

Required Qualifications

• Bachelor’s degree or equivalent experience.
• Proven ability to multitask and prioritize in a high-pressure environment.
• Strong interpersonal, customer service, and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Preferred Skills

• Experience managing executive communications and calendars.
• Comfortable working with remote teams across time zones.
• Familiarity with office management systems and project coordination tools.
• Professional demeanor and a proactive mindset.

What We’re Looking For

• A self-starter who anticipates needs and solves problems before they arise.
• Someone who brings energy, focus, and a sense of urgency to every task.
• A team player who can work independently and collaboratively.