School Office Specialist - Front Desk & Admin Support

Maine Township High School District 207; Park Ridge (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Maine Township High School District 207 announces a vacancy for an Administrative Assistant - 12 month at Maine South High School District 207 beginning with the 2026-2027 school year. The School Administrative Assistant provides clerical, organizational, and communication support to ensure smooth school office operations.

Reports to Associate Principal for Student Supports; evaluative procedures align with district priorities.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Proficiency in standard office software, including word processing, spreadsheets, email, and database management.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
• Attention to detail and accuracy in documentation, recordkeeping, and financial tracking.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills to interact professionally with students, parents, staff, and the public.
• Ability to work independently and collaboratively as part of a team.
• Adaptability and flexibility to respond to changing priorities and office demands.
• Experience with office equipment, including printers, scanners, copiers, and phone systems.
• Bilingual applicants preferred but not required

Responsibilities

• Serve as the primary point of contact for the school office, greeting visitors and answering phones in a courteous and professional manner.
• Provide administrative support to building administrators, teachers, and support staff.
• Prepare, process, and maintain correspondence, reports, student records, and other documentation in accordance with district policies and confidentiality standards.
• Assist in scheduling meetings, maintaining calendars, and coordinating school events and activities.
• Manage incoming and outgoing mail, deliveries, and office communications.
• Support student attendance tracking, including data entry, parent communication, and generating attendance reports.
• Maintain and order office supplies and assist with inventory tracking.
• Support communication between the school and families, including preparing newsletters, announcements, and other materials as directed.
• Demonstrate professionalism, discretion, and a commitment to providing excellent service to students, families, and staff.
• Maintain confidentiality and adhere to all district policies and procedures.
• Perform other duties as assigned by the Administration.

Skills

Office software

Written communication

Verbal communication

Organization

Time management

Confidentiality

Interpersonal skills

Teamwork

Adaptability

Independent work

Bilingual (preferred)

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Printers/Scanners/Copiers/Phone systems

Job description

Maine Township High School District 207 announces a vacancy for an Administrative Assistant - 12 month at Maine South High School District 207 beginning with the 2026-2027 school year. The School Administrative Assistant provides clerical, organizational, and communication support to ensure smooth school office operations.

Reports to Associate Principal for Student Supports; evaluative procedures align with district priorities.