School Administrative Assistant - Immediate Start

Wilmington Public Schools; Wilmington (MA); On-site; USD 22,000 - 26,000; Full time

Job summary

Wilmington Public Schools in Wilmington, MA seeks an Administrative Assistant to provide high-level secretarial and operational support to the Principal, coordinating duties to ensure efficient office operation.

The role includes receptionist duties, calendar management, data handling, and collaboration with district staff to support daily school activities in a busy middle school environment.

Qualifications

• High school diploma or GED required; two years of related experience preferred.
• Experience with middle school office operations is a plus.
• Strong written and verbal communication skills.

Responsibilities

• Provide receptionist and secretarial support to Principal and office staff.
• Manage school calendar, mail, appointments, and scheduling.
• Maintain student data, including enrollment and attendance records.
• Assist with payroll time sheets and budget-related processes.
• Order supplies and process requisitions and purchase orders.
• Coordinate events (open houses, concerts, awards).
• Maintain confidentiality and handle sensitive information.

Skills

Communications

Organizational skills

Customer service

Data management

Independent work

Education

High school diploma or GED

Bachelor degree preferred

Tools

Microsoft Office

Google Docs

Aspen

SoftRight

Job description

Wilmington Public Schools in Wilmington, MA seeks an Administrative Assistant to provide high-level secretarial and operational support to the Principal, coordinating duties to ensure efficient office operation.

The role includes receptionist duties, calendar management, data handling, and collaboration with district staff to support daily school activities in a busy middle school environment.