Administrative Assistant 12 month

Maine Township High School District 207; Park Ridge (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Maine Township High School District 207 announces a vacancy for an Administrative Assistant - 12 month at Maine South High School District 207 beginning with the 2026-2027 school year. The School Administrative Assistant provides clerical, organizational, and communication support to ensure smooth school office operations.

Reports to Associate Principal for Student Supports; evaluative procedures align with district priorities.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Proficiency in standard office software, including word processing, spreadsheets, email, and database management.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
• Attention to detail and accuracy in documentation, recordkeeping, and financial tracking.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills to interact professionally with students, parents, staff, and the public.
• Ability to work independently and collaboratively as part of a team.
• Adaptability and flexibility to respond to changing priorities and office demands.
• Experience with office equipment, including printers, scanners, copiers, and phone systems.
• Bilingual applicants preferred but not required

Responsibilities

• Serve as the primary point of contact for the school office, greeting visitors and answering phones in a courteous and professional manner.
• Provide administrative support to building administrators, teachers, and support staff.
• Prepare, process, and maintain correspondence, reports, student records, and other documentation in accordance with district policies and confidentiality standards.
• Assist in scheduling meetings, maintaining calendars, and coordinating school events and activities.
• Manage incoming and outgoing mail, deliveries, and office communications.
• Support student attendance tracking, including data entry, parent communication, and generating attendance reports.
• Maintain and order office supplies and assist with inventory tracking.
• Support communication between the school and families, including preparing newsletters, announcements, and other materials as directed.
• Demonstrate professionalism, discretion, and a commitment to providing excellent service to students, families, and staff.
• Maintain confidentiality and adhere to all district policies and procedures.
• Perform other duties as assigned by the Administration.

Skills

Office software

Written communication

Verbal communication

Organization

Time management

Confidentiality

Interpersonal skills

Teamwork

Adaptability

Independent work

Bilingual (preferred)

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Printers/Scanners/Copiers/Phone systems

Job description

Maine Township High School District 207 announces a vacancy for an Administrative Assistant - 12 month at Maine South High School District 207 beginning with the 2026-2027 school year.

Summary

The School Administrative Assistant provides a wide range of clerical, organizational, and communication support to ensure the smooth and efficient operation of the school office. This position serves as a first point of contact for students, families, staff, and visitors, and plays a vital role in maintaining a positive and professional school environment. The Administrative Assistant handles confidential information with discretion and demonstrates excellent customer service and attention to detail in all interactions.

REPORTS TO and EVALUATED BY

• Associate Principal for Student Supports

PERFORMANCE EVALUATION

Performance will be evaluated annually by the Associate Principal for Student Supports in accordance with District 207's support staff evaluation procedures and aligned to district priorities.

SUPERVISES

• No direct supervisory responsibilities. May provide coordination or direction to interns, vendors, and student media teams as assigned.

Certification & Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in office administration, business, education, or a related field preferred.
• Proficiency in standard office software, including word processing, spreadsheets, email, and database management.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
• Attention to detail and accuracy in documentation, recordkeeping, and financial tracking.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills to interact professionally with students, parents, staff, and the public.
• Ability to work independently and collaboratively as part of a team.
• Adaptability and flexibility to respond to changing priorities and office demands.
• Experience with office equipment, including printers, scanners, copiers, and phone systems.
• Bilingual applicants preferred but not required

PROFESSIONAL EXPECTATIONS

• Serve as the primary point of contact for the school office, greeting visitors and answering phones in a courteous and professional manner.
• Provide administrative support to building administrators, teachers, and support staff.
• Prepare, process, and maintain correspondence, reports, student records, and other documentation in accordance with district policies and confidentiality standards.
• Assist in scheduling meetings, maintaining calendars, and coordinating school events and activities.
• Manage incoming and outgoing mail, deliveries, and office communications.
• Support student attendance tracking, including data entry, parent communication, and generating attendance reports.
• Maintain and order office supplies and assist with inventory tracking.
• Support communication between the school and families, including preparing newsletters, announcements, and other materials as directed.
• Demonstrate professionalism, discretion, and a commitment to providing excellent service to students, families, and staff.
• Maintain confidentiality and adhere to all district policies and procedures.
• Perform other duties as assigned by the Administration.

Duties And Responsibilities

Communication and Professional Interaction

• Demonstrate excellent capacity for clear writing and speaking.
• Ask questions, clarify assignments, and make recommendations for greater efficiency.
• Serve as the primary point of contact for parents, students, staff, and the public, representing the department professionally.
• Answer and respond to phone calls and emails promptly and professionally.
• Perform other duties as assigned.

Administrative and Office Support

• Perform miscellaneous administrative duties such as processing routine mail, running reports, creating and proofreading documents and mailings, and scanning/copying materials.
• Use computers and general office equipment to manage and organize files, records, communication, and databases.
• Create, edit, proof, and print documents, performance programs, award ceremony programs, and certificates.
• Submit master calendar forms, facility requests, maintenance requests, custodial requests, and IT requests.
• Manage multiple calendars, including department chair calendars, department calendars, and external scheduling platforms (e.g., 8to18).

Financial and Resource Management

• Handle requests for payments related to field trips, guest clinicians, and other department expenses.
• Accurately track and allocate income and expenses.
• Maintain inventory and place orders for office supplies, department equipment, and supplemental materials.

Office Organization and Efficiency

• Maintain an organized, efficient, and clean office space.
• Ensure all office systems, records, and materials are maintained in an orderly and accessible manner.
• Perform other duties as assigned by supervisors to support the smooth operation of the department.

SKILLS TO SUPPORT THESE RESPONSIBILITIES, including but not limited