School Office Assistant — Front Desk & Admin Support

ESSEX HIGH SCHOOL; Essex Junction (VT); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Generous PTO

Paid vacation days

Medical Insurance

Dental Insurance

Life Insurance

Retirement plan

Tuition reimbursement

Job summary

Essex High School is seeking a full-time Office Assistant to support the main office, handling front desk duties, communications, event coordination, and clerical tasks.

The role involves welcoming students and families, maintaining records, supporting administrators and finance, and coordinating with staff and community partners while upholding confidentiality. Immediate start; 40 hours/week during the school year; pay $23.51+/hour.

Qualifications

• Minimum of two years of relevant administrative experience or equivalent education/training.
• Experience working with adolescents and/or demonstrated ability to work effectively with high school students.
• Strong technology skills and the ability to learn and effectively use new systems.

Responsibilities

• Welcome students, families, staff, and visitors; answer phones and respond to questions; manage mail, supplies, equipment, records, and other day-to-day clerical and office functions.
• Maintain records and databases; manage supplies, equipment, lockers, and lost and found; maintain evacuation lists; and support other office systems.
• Assist with calendars, appointments, correspondence, meeting minutes, special projects, school events, and other administrative needs.
• Process financial documents, maintain financial records, assist with bookkeeping, collect and disburse funds, complete deposits, and provide support to school finance and activities staff.
• Prepare and distribute information to students, families, staff, and the community through email, websites, social media, newsletters, announcements, and other channels.
• Respond to questions and requests, coordinate services, serve as a liaison with families and community partners, and help resolve concerns while maintaining confidentiality.

Skills

Two years administrative experience

Experience with high school students

Strong technology skills

Education

Equivalent education/training

Job description

Essex High School is seeking a full-time Office Assistant to support the main office, handling front desk duties, communications, event coordination, and clerical tasks.

The role involves welcoming students and families, maintaining records, supporting administrators and finance, and coordinating with staff and community partners while upholding confidentiality. Immediate start; 40 hours/week during the school year; pay $23.51+/hour.