12-Month School Office Assistant | Front Desk & Records

Maine Township High School District 207; Park Ridge (IL); On-site; USD 61,000 - 63,000; Full time

Benefits offered by this job

Medical and dental insurance

IMRF pension

17 paid holidays

Paid term life insurance

Job summary

Maine Township High School District 207 is seeking a 12-month Administrative Assistant at Maine South High School. The role provides clerical, organizational, and communications support to ensure a smooth school office operation and serves as the first point of contact for students, families, staff, and visitors.

The position emphasizes confidentiality, strong customer service, and attention to detail, with responsibilities spanning scheduling, correspondence, attendance, and office coordination.

Qualifications

• High School diploma required; two-year degree preferred.
• Proficiency with Microsoft Office, Google Apps, and databases.
• Strong written and verbal communication skills.
• Excellent organizational abilities and time management.
• Confidentiality and discretion in handling sensitive information.
• Ability to work independently and as part of a team.
• Bilingual abilities preferred but not required.

Responsibilities

• Serve as primary contact for the office, greeting visitors and answering phones professionally.
• Provide administrative support to administrators, teachers, and staff.
• Prepare, process, and maintain correspondence and student records per policy.
• Assist in scheduling meetings, calendars, and school events.
• Manage mail, deliveries, and office communications.
• Support attendance tracking and data entry; generate attendance reports.
• Maintain office supplies and inventory; assist with ordering.
• Support school-family communications, creating newsletters and announcements.
• Demonstrate professionalism and confidentiality in all duties.

Skills

Organization & Multitasking

Interpersonal Skills

Communication Skills

Professionalism & Confidentiality

Technical Proficiency

Bilingual (preferred)

Education

High School Diploma

Associate's or Bachelor's preferred

Tools

Microsoft Office

Google Applications

Infinite Campus

Tableau

Eduphoria

FMX

Zendesk

Skyward

Job description

Maine Township High School District 207 is seeking a 12-month Administrative Assistant at Maine South High School. The role provides clerical, organizational, and communications support to ensure a smooth school office operation and serves as the first point of contact for students, families, staff, and visitors.

The position emphasizes confidentiality, strong customer service, and attention to detail, with responsibilities spanning scheduling, correspondence, attendance, and office coordination.