HR Administrative Specialist

Maine Township High School District 207; Park Ridge (IL); On-site; USD 56,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

IMRF pension

Paid vacation

Paid holidays

Sick days

Job summary

Maine Township High School District 207 is seeking an Administrative Assistant to perform administrative tasks that support the efficient operations of the District Office. The role focuses on onboarding substitutes, maintaining personnel records, and coordinating background checks while supporting recruitment and communications.

Responsibilities include managing substitute handbooks, ensuring compliance, updating district websites, coordinating events, and handling general clerical duties with

Qualifications

• High school diploma or relevant qualification.
• Prior related office experience preferred.
• Motivated to learn and develop industry-related skills and certifications continuously.
• Hands-on experience with office equipment (e.g. phone systems, fax machines, fingerprinting and printers)

Responsibilities

• Manages the onboarding employment process of all substitute employees and student teachers.
• Management/organization of substitute handbooks.
• Responsible for conducting all employee background checks.
• Maintain, record and review all substitute certifications and licensures.
• Assist with the recruitment of daily and long-term team substitute teachers.
• Maintain database and process all daily and long-term substitute onboarding processes, including training and software management.
• Assists with organization of student teacher assignments.
• Maintain compliance and database management of state, federal and district employee trainings.
• Website content manager includes reviewing and updating District 207 website pages & sites as needed.
• Assists with planning and executing special events such as organization-wide meetings, employee recognition events and retirement celebrations.
• Welcome/direct guests to the appropriate office or meeting location.
• Maintain office security by following all safety procedures.
• Perform other clerical duties such as filing, photocopying and faxing.
• Answer phones/emails with accurate information, including but not limited to school events, registration, free and reduced fee waiver requests and other general questions.
• Process, manage and organization of all mail services and deliveries, including maintenance
• Manage budget of the postage system and invoices for background checks
• Maintain inventory and order supplies related to office operations
• Perform other tasks, duties and assume other duties and responsibilities as assigned by the Assistant Superintendent of Human Resources

Skills

Confidentiality

Communication skills

Punctuality

Organizational skills

Attention to detail

Multitasking

HRIS familiarity

Payroll knowledge

Education

High school diploma

Relevant qualification

Tools

Google Workspace

Microsoft Office

HRIS systems

Job description

Maine Township High School District 207 is seeking an Administrative Assistant to perform administrative tasks that support the efficient operations of the District Office. The role focuses on onboarding substitutes, maintaining personnel records, and coordinating background checks while supporting recruitment and communications.

Responsibilities include managing substitute handbooks, ensuring compliance, updating district websites, coordinating events, and handling general clerical duties with