School Office Secretary & Records Coordinator

Manchesterschools; Michigan; On-site; USD 32,000 - 52,000; Full time

Job summary

Manchesterschools is seeking an Office Secretary to provide comprehensive clerical support and receptionist duties at the school. The role involves managing registrations, records, and confidential files, while coordinating documents and correspondence for daily operations.

The candidate should have a high school diploma, strong organizational and multitasking abilities, and proficiency with Google Suites and office software.

Qualifications

• High school diploma required.
• Experience in a school setting preferred.
• Strong interpersonal skills with students, staff and external agencies.
• Maintain confidentiality at all times.
• Flexible and professional in changing duties.
• Excellent organizational, multitasking abilities.
• Strong oral and written communication skills.
• Knowledge of office management, scheduling and planning.
• Proficient with productivity software including spreadsheets, databases, word processing and Google Suites.

Responsibilities

• Provide secretarial and clerical support for the daily operations of the school.
• Write, type and distribute correspondence and reports as requested.
• Provide receptionist services and respond to inquiries from staff, students and the general public.
• Maintain the student registration process as required.
• Maintain general office and student files with confidentiality.
• Maintain student information database.
• Complete and submit required documentation or electronic data as required by school administration.
• Process and maintain school/department purchase orders as required.
• Assist with student medical needs and administration of student medication per plans or district policies.
• Assist administration during emergencies and student support as needed.
• Assist with orientation of substitute teachers/paraprofessionals as needed.
• Assist in teacher orders, budget and grant purchase tracking, and complete monthly BMO.
• Additional duties as assigned.

Skills

Interpersonal skills

Confidentiality

Flexibility

Organizational skills

Multi-tasking

Oral and written communication

Office management

Scheduling

Education

High School Diploma

Tools

Google Suites

Spreadsheets

Databases

Word Processing

Job description

Manchesterschools is seeking an Office Secretary to provide comprehensive clerical support and receptionist duties at the school. The role involves managing registrations, records, and confidential files, while coordinating documents and correspondence for daily operations.

The candidate should have a high school diploma, strong organizational and multitasking abilities, and proficiency with Google Suites and office software.