School Office Secretary & Records Coordinator

Chesterfield County Public Schools; Midlothian (VA); On-site; USD 35,000 - 60,000; Full time

Benefits offered by this job

Wide range of employee benefits

Job summary

Chesterfield County Public Schools is seeking an organized secretary to provide front-office support, handling student registration, records, and scheduling. The role involves data entry, report preparation, and responding to inquiries with professionalism.

The position requires strong typing, computer skills and the ability to handle sensitive information. Candidates should be able to work with various stakeholders and perform routine duties to keep operations running smoothly.

Qualifications

• Working knowledge of office practices and procedures; the school or department's programs; business English and mathematics.
• Working skill in typing, operating personal computers, word-processing equipment or other automated office systems.
• Demonstrated ability to perform a variety of secretarial duties for one or more professionals; communicate effectively both orally and in writing; exercise judgment and work with all levels of the school or department.

Responsibilities

• Registers students and maintains student records in Synergy; requests/sends records and handles withdrawals.
• Prepares Grade Quick processes, report cards, scheduling.
• Performs Data Steward processes.
• Maintains cumulative and confidential records for all students.
• Screens visitors, telephone calls and mail; answers inquiries.
• Types, assembles and disseminates reports, handbooks, correspondence, etc.
• Acts as information specialist regarding operations and policies.
• Maintains good rapport with internal and external stakeholders.
• Prepares reports and furnishes information for internal/external requests.
• Performs clerical and routine work to ensure office efficiency.
• Backs up Time and Attendance and Bookkeeper as needed.
• Performs other duties as assigned.

Skills

Office practices

Typing

Word processing

Record keeping

Job description

Chesterfield County Public Schools is seeking an organized secretary to provide front-office support, handling student registration, records, and scheduling. The role involves data entry, report preparation, and responding to inquiries with professionalism.

The position requires strong typing, computer skills and the ability to handle sensitive information. Candidates should be able to work with various stakeholders and perform routine duties to keep operations running smoothly.