Principal's Office Administrator & Records Manager

Boston Public Schools; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Boston Public Schools is seeking a School Secretary to support the principal with complex clerical work, confidential records management, and effective use of modern office technology. Responsibilities include communications, payroll processing, procurement support, student and staff assistance, event planning, and supervising other clerical staff.

Candidates should have a high school diploma or equivalent, basic computer skills, strong communication, and the ability to work under general

Qualifications

• High School diploma or equivalent.
• Basic computer skills, including word processing and email.
• Strong communication skills.
• Ability to perform complex clerical work with independent judgment.

Responsibilities

• Records Management and Confidentiality: Maintain and secure student and teacher records.
• Communication and Correspondence: Manage mail, email, calls; draft and distribute materials.
• Financial and Procurement Support: Process requisitions and track supplies and funds.
• Payroll and Compensation: Prepare payroll and manage substitutes and stipends.
• Student and Staff Support: Assist with registrations, transportation issues, HR processes.
• Office Operations and Technology: Operate office equipment and manage information flow.
• Event and Project Coordination: Plan school events and prepare materials; support committees.
• Supervision and Training: Supervise clerical staff and provide training.
• Building and Maintenance Support: Submit work orders and create signage.

Skills

Records management

Communication

Payroll

HR processes

Office supervision

Education

High School diploma or equivalent

Job description

Boston Public Schools is seeking a School Secretary to support the principal with complex clerical work, confidential records management, and effective use of modern office technology. Responsibilities include communications, payroll processing, procurement support, student and staff assistance, event planning, and supervising other clerical staff.

Candidates should have a high school diploma or equivalent, basic computer skills, strong communication, and the ability to work under general