School Office Administrator & Records Assistant

College Achieve Public Schools (CAPS); Plainfield (NJ); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

NJ State Pension

FSA

Professional development

Extended breaks

Job summary

College Achieve Public Schools is seeking an Office Manager Assistant to support the Office Manager, Principal, and leadership team in a 12-month role. The position handles student records, attendance, communications, and front-office operations while delivering exceptional customer service to students, families, staff and visitors.

As the first point of contact, the role assists with enrollment, PowerSchool entries, calendar management, and event coordination in a fast-paced school setting.

Qualifications

• High school diploma or equivalent required; associate or bachelor's preferred.
• 2+ years of administrative/office support experience, preferably in education.
• Experience with student information systems (PowerSchool) preferred.
• Proficient with Microsoft Office and Google Workspace; strong communication.

Responsibilities

• Provide administrative support to Office Manager, Principal, and leadership.
• Welcome students, families, staff, vendors, and visitors courteously.
• Maintain student records, attendance, and communications.
• Manage calendars, scheduling, and meeting logistics.
• Assist with events, purchasing, and office operations.

Skills

Customer service

Communication

confidentiality

Organization

Time management

Microsoft Office

Google Workspace

PowerSchool

Education

Associates degree preferred

Bachelors degree preferred

High school diploma or equivalent

Tools

PowerSchool

Office productivity software

Telephone system

Job description

College Achieve Public Schools is seeking an Office Manager Assistant to support the Office Manager, Principal, and leadership team in a 12-month role. The position handles student records, attendance, communications, and front-office operations while delivering exceptional customer service to students, families, staff and visitors.

As the first point of contact, the role assists with enrollment, PowerSchool entries, calendar management, and event coordination in a fast-paced school setting.